Office Manager, Multicultural Student Affairs

University of Miami; Coral Gables, Northern (FL, KY); Hybrid; USD 25,000 - 29,000; Full time

Job summary

University of Miami seeks an Administrative Assistant for the Office of Multicultural Student Affairs in Coral Gables. This on-site role manages office budgets, student accounts, and daily operations, supporting staff and students with a professional, responsive service approach.

The position requires strong communication, organizational skills, and experience with Microsoft Office; Workday and Qualtrics familiarity is a plus. HS diploma is required, higher education experience preferred.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Minimum of two years full-time experience; higher education experience preferred.
• Experience with Microsoft Office Suite; familiarity with Workday and Qualtrics.

Responsibilities

• Monitor expenditures and reconcile monthly financial reports; maintain four departmental budgets totaling $320,000 and 25 student organization accounts totaling $40,000.
• Handle daily office operations; assist students, guests, faculty, and staff with inquiries and information.
• Hire, supervise, and train 7–10 student assistants; manage Workday schedules and perform annual evaluations.

Skills

Oral and written communication

Teamwork

Customer service

Budget management

Education

High school diploma or equivalent

Associate/Bachelor degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Workday

Qualtrics

Job description

University of Miami seeks an Administrative Assistant for the Office of Multicultural Student Affairs in Coral Gables. This on-site role manages office budgets, student accounts, and daily operations, supporting staff and students with a professional, responsive service approach.

The position requires strong communication, organizational skills, and experience with Microsoft Office; Workday and Qualtrics familiarity is a plus. HS diploma is required, higher education experience preferred.