Office Manager - Temporary

University of Miami; Coral Gables (FL); Presencial; USD 45.000 - 60.000; Jornada completa

Descripción de la vacante

The University of Miami in Coral Gables is seeking an experienced Office Manager for a temporary, full-time on-site role. You will oversee clerical work, payroll support, records management, and department operations to improve efficiency.

Responsibilities include designing filing systems, supervising staff, budget assistance, and ensuring compliance with university policies. Strong organizational, communication, and leadership skills are essential.

Formación

• High School Diploma or equivalent or relevant experience is required.
• Minimum 5 years of relevant experience in office management or related field.
• Ability to implement operational strategies and ensure policy compliance.

Responsabilidades

• Manages office operations and procedures; assists with payroll and budgeting.
• Maintains records retention, retrieval, transfer, and disposal procedures.
• Improves office efficiency by planning systems, layouts, and equipment procurement.
• Develops and enforces office policies; measures results against standards.
• Schedules and assigns staff; follows up on work results.
• Analyses reports and identifies trends to inform management decisions.
• Recruits, selects, orientates, and trains office staff; coaches and evaluates performance.
• Assists with budget preparation, controls expenditures, and analyzes variances.
• Ensures internal controls and adherence to University policies.

Conocimientos

Operations management

Organizational development

Financial oversight

Team leadership

Technical proficiency

Communication

Educación

High School Diploma or equivalent

Descripción del empleo

Office Manager - Temporary - Logo### Office Manager - TemporaryApply: On-Site: Coral Gables, FL: Full time: Posted Today: R100102979**Current Employees:**If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.**CORE JOB SUMMARY** The Office Manager manages a variety of office functions, including but not limited to clerical work, data maintenance, and department operations. Establishes work procedures and standards to improve efficiency and effectiveness of assigned operations. **CORE JOB FUNCTIONS** 1. Manages office operations and procedures; prepares payroll; controls correspondence; designs filing systems; reviews and approves supply requisitions; assigns and monitors clerical functions. 2. Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records. 3. Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. 4. Develops and implements office policies by establishing standards and procedures, measuring results against standards and making necessary adjustments. 5. Completes operational requirements by scheduling and assigning employees; follows up on work results. 6. Keeps management informed by reviewing and analyzing special reports; summarizing information and identifying trends. 7. Maintains office staff by recruiting, selecting, orienting, and training employees. Evaluates office staff by coaching, counseling, and disciplining employees; plans, monitors, and appraises job results. 8. Achieves financial objectives by assisting with the preparation of the budget, scheduling expenditures, analyzing variances and initiating corrective actions, as necessary. 9. Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. **CORE QUALIFICATIONS** Education: High School Diploma or equivalent/relevant experience, certification or license Experience: Minimum 5 years of relevant experience required Certification and Licensing: Refer to department description for applicable certification requirements Knowledge, Skills and Abilities:* Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness.* Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.* Financial Oversight: Knowledge of financial operations and management.* Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.* Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.* Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively.This is a core job profile description and is not reflective of all duties that may be assigned to a specific position in each individual department. The above statements are intended to describe the general nature and primary responsibilities of this core job profile. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job.The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.**Job Status:**Full time**Employee Type:**Temporary