Office Manager & Recruitment Lead

University of Miami; United States; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Tuition remission

Job summary

The University of Miami is seeking a full-time Office Manager to support the Chair’s Office in the Department of Pediatrics in Miami, FL. The role requires strong organizational skills, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.

You will oversee daily office operations, payroll processing, travel scheduling, expense reporting, and support faculty recruitment activities while ensuring compliance with university policies.

Qualifications

• Requires high level administrative and operational support experience.
• Strong organizational, communication and multitasking abilities.
• Experience with payroll, budgeting and vendor management.
• Experience supporting faculty recruitment activities and policy compliance.

Responsibilities

• Manages office operations and procedures; maintains filing systems; schedules meetings and travel.
• Prepares payroll and processes expense reports; tracks budgets and variances.
• Coordinates communications and ensures timely responses to internal and external stakeholders.
• Supports faculty recruitment activities and maintains records in compliance with policies.

Skills

Operational management

Organizational development

Financial oversight

Team leadership

Communication

Budget management

Confidential information handling

Microsoft Office

Education

High school diploma

Bachelor’s degree preferred

Job description

The University of Miami is seeking a full-time Office Manager to support the Chair’s Office in the Department of Pediatrics in Miami, FL. The role requires strong organizational skills, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.

You will oversee daily office operations, payroll processing, travel scheduling, expense reporting, and support faculty recruitment activities while ensuring compliance with university policies.