Senior Office Operations Manager - Temporary (Coral Gables)

University of Miami; Coral Gables (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

The University of Miami in Coral Gables is seeking an experienced Office Manager for a temporary, full-time on-site role. You will oversee clerical work, payroll support, records management, and department operations to improve efficiency.

Responsibilities include designing filing systems, supervising staff, budget assistance, and ensuring compliance with university policies. Strong organizational, communication, and leadership skills are essential.

Qualifications

• High School Diploma or equivalent or relevant experience is required.
• Minimum 5 years of relevant experience in office management or related field.
• Ability to implement operational strategies and ensure policy compliance.

Responsibilities

• Manages office operations and procedures; assists with payroll and budgeting.
• Maintains records retention, retrieval, transfer, and disposal procedures.
• Improves office efficiency by planning systems, layouts, and equipment procurement.
• Develops and enforces office policies; measures results against standards.
• Schedules and assigns staff; follows up on work results.
• Analyses reports and identifies trends to inform management decisions.
• Recruits, selects, orientates, and trains office staff; coaches and evaluates performance.
• Assists with budget preparation, controls expenditures, and analyzes variances.
• Ensures internal controls and adherence to University policies.

Skills

Operations management

Organizational development

Financial oversight

Team leadership

Technical proficiency

Communication

Education

High School Diploma or equivalent

Job description

The University of Miami in Coral Gables is seeking an experienced Office Manager for a temporary, full-time on-site role. You will oversee clerical work, payroll support, records management, and department operations to improve efficiency.

Responsibilities include designing filing systems, supervising staff, budget assistance, and ensuring compliance with university policies. Strong organizational, communication, and leadership skills are essential.