Administrative Assistant

The Chronicle Of Higher Education, Inc.; Oxford (OH); On-site; USD 22,900 - 32,616; Full time

Benefits offered by this job

Hybrid work arrangement

Benefit eligible

Job summary

The Chronicle Of Higher Education, Inc. is hiring an Administrative Assistant to manage operations and provide support within the University Advancement Solutions and Innovation department. This role involves monitoring workflows, assisting staff and students, and ensuring standards are met. Candidates should have coursework in Business Administration and relevant experience. The position offers a hybrid work arrangement after a successful six-month period and responsibilities include coordinating operations, vendor interaction, and budget support.

Qualifications

• Three years of related experience or an equivalent combination of education and expertise.

Responsibilities

• Monitors and reviews operations of unit; ensures smooth workflow and professional standards.
• Serves as informational resource to staff; resolves problems related to area of expertise.
• Assists University staff, faculty, and students; provides information.
• Oversees staff; enforces policies and procedures.
• Gathers and analyzes statistical information for departmental activities.

Skills

Knowledge of unit's operations, policies, and procedures

Supervisory skills

Knowledge of computer and office applications

Research skills

Education

Nine months of coursework or training beyond high school in Business Administration

Job description

Job Title

Administrative Assistant

Department

University Advancement Solutions and Innovation

Worker Type

Regular

Pay Type

Hourly

Hourly Rate

20.15

Scheduled Weekly Hours

40

Benefit Eligible

Yes

Job Description Summary

Performs a variety of complex administrative tasks involving somediscretion and requiring moderate amounts of independent judgmentrelated to the oversight of the daily operations of a University administrative unit

Job Description

In alignment with Miami University’s statement on Diversity and Inclusion, University Advancement is committed to and fully embraces the philosophy and belief that a diverse community is among an institution's greatest strengths. The Division of University Advancement is committed to creating an inclusive work environment where all people feel safe, valued, and respected. Miami University recognizes that technology enables us to find new ways of providing first class service and workplace flexibility. This position is approved for remote work on a hybrid basis, following a successful period of six (6) months of employment. Remote work is a working arrangement that can be modified or revoked by Miami University at any time for any reason.

Essential Duties

• Monitors and reviews operations of unit; ensures smooth workflow; ensures work product meets professional standards.
• Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise.
• Assists University staff, faculty, and students; answers inquiries and provides information.
• Oversees staff; assists in the enforcement of policies and procedures; establishes schedules and reviews performance.
• Gathers and analyzes statistical information regarding department's programs and activities; produces reports.
• May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies.

Additional Duties

• Provides comprehensive administrative support for departmental operations, including procurement assistance, preparation and submission of expense reports, coordination of IT support requests, and facilitation of work orders.
• Responsible for coordinating with external vendors to procure building operations supplies and ensures timely fulfillment of departmental needs as the designated building representative.
• Performs additional duties and responsibilities as assigned to support the operational needs of the department.

Minimum Qualifications

Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise.

Required Knowledge, Skills, and Abilities

• Knowledge of unit's operations, policies, and procedures
• Supervisory skills
• Knowledge of computer and office applications
• Research skills

Reasonable Accommodations

Requests for reasonable accommodations for disabilities related to employment should be directed to ADA Faculty Staff at [e-mail] or 513-529-3560.

Equal Opportunity/Affirmative Action Statement

Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to ADA Faculty Staff at [e-mail] or 513-529-3560.