Academic Department Operations Manager

University of Miami; Miami (FL); Vor Ort; USD 50.000 - 70.000; Vollzeit

Zusammenfassung

University of Miami Office Manager position in Miami, FL, on-site, supports administrative operations, payroll processing, and department-level finance. The role ensures compliant, efficient office functions and serves as a liaison with HR, Finance, Purchasing, and UM-IT.

The department emphasizes strong organizational skills, multitasking, and problem-solving to maintain smooth day-to-day activities and effective service to faculty, staff, and students.

Qualifikationen

• Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness.
• Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.
• Financial Oversight: Knowledge of financial operations and management.
• Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively.

Aufgaben

• Manage office operations and procedures; payroll; controls correspondence; designs filing systems; reviews and approves supply requisitions.
• Define procedures for retention, protection, retrieval, transfer, and disposal of records.
• Improve office systems, layouts, and equipment procurement.
• Establish and enforce office policies and standards; measure results against standards.
• Schedule staff, assign tasks, and follow up on results.
• Review special reports; summarize information and identify trends for management.
• Recruit, orient, and train office staff; coach and evaluate performance.
• Assist with budget preparation and analyze variances; initiate corrective actions.
• Ensure internal controls and compliance with university policies.

Kenntnisse

Operational Management

Organizational Development

Financial Oversight

Team Leadership

Technical Proficiency

Communication

Ausbildung

Bachelor’s degree in a relevant field

Jobbeschreibung

University of Miami Office Manager position in Miami, FL, on-site, supports administrative operations, payroll processing, and department-level finance. The role ensures compliant, efficient office functions and serves as a liaison with HR, Finance, Purchasing, and UM-IT.

The department emphasizes strong organizational skills, multitasking, and problem-solving to maintain smooth day-to-day activities and effective service to faculty, staff, and students.