Office Manager (full-time)

Imadi; Maryland; Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

401(k) with employer matching

health insurance

paid holidays and parental leave

professional development investment

Job summary

Imadi is seeking an Office Manager who will become the operational heartbeat of the team, ensuring systems, support, and structure for serving families with excellence. This full-time role blends in-person collaboration with remote work and requires strong organizational skills.

You will manage data, finances, and family services, keeping the office welcoming and responsive. The position offers a competitive compensation of $55,000–$65,000, benefits including health insurance and 401(k), and

Responsibilities

• Data Management: Management of client, donor, and volunteer records; create and maintain event registration pages.
• Financial & Administrative Operations: Oversee bookkeeping, payroll, organizational credit card expenses, and expense-tracking systems through QuickBooks Online.
• Coordinate Family Support Services: Coordinate services and other family support requests.
• Maintain a Welcoming Office Environment: Create a welcoming experience for everyone who interacts with imadi, whether in person, by phone, or online; manage the organization’s main phone line and online inquiries; maintain office supplies and administrative systems; provide administrative and operational support to the professional team as needed.

Job description

Title: Office ManagerCompensation: $55,000–$65,000, commensurate with experienceEmployment Type: full-time; a flexible role combining in-person and remote work.Benefits: 401(k) with employer matching, health insurance, paid holidays and parental leave , professional development investment

Why this role matters:

The Office Manager is the operational heartbeat of imadi, ensuring our team has the systems, support, and structure needed to serve families with excellence. While much of the work happens behind the scenes, its impact is felt every day by our staff, volunteers, and the children and families we support.

Work schedule & flexibility:

This is a full-time, 40-hour-per-week position that offers significant flexibility in how and where work is completed. Rather than a traditional 9:00 a.m. to 5:00 p.m. office schedule, this position affords the ability to work remotely for much of the week while remaining fully engaged and responsive. Weekly team meetings and occasional in-person responsibilities require candidates to live in the Maryland/Washington, DC area, but the majority day-to-day responsibilities can be remotely. Our office closes early on Fridays to allow staff time to prepare for Shabbat.

RESPONSIBILITIES INCLUDE:

• - Data Management: Management of client, donor, and volunteer records; create and maintain event registration pages.
• - Financial & Administrative Operations: Oversee bookkeeping, payroll, organizational credit card expenses, and expense-tracking systems through QuickBooks Online. Serve as the primary administrator for administrative vendor accounts.
• - Coordinate Family Support Services: Coordinate services and other family support requests.
• - Maintain a Welcoming Office Environment: Create a welcoming experience for everyone who interacts with imadi, whether in person, by phone, or online; manage the organization’s main phone line and online inquiries, ensuring timely, professional responses; maintain office supplies and administrative systems; provide administrative and operational support to the professional team as needed.

We look forward to learning more about you.