Office Manager & Executive Assistant

Astek Corporation; Colorado Springs (CO); On-site; USD 45,000 - 65,000; Full time

Job summary

Astek Corporation seeks a full-time Office Manager to handle invoicing, accounts receivable, and core office accounting entries. The role also manages shipping/receiving, inventory adjustments, and office supplies while answering phones and scheduling appointments.

The successful candidate will support the President/CEO as a personal assistant, bring strong MS Office skills, and have experience with small office accounting and applicable software such as PeachTree/Sage 50 or QuickBooks.

Qualifications

• Five years work experience related to Small Office Accounting with a minimum of a two year college degree.
• Experience creating invoices and managing Accounts Receivable.
• Understanding of double-entry accounting.
• Proficiency with PeachTree/Sage 50 or QuickBooks.
• Strong MS Word, Excel and PowerPoint skills.
• Excellent organizational and multitasking abilities.
• Strong interpersonal skills for phone and client/vendor calls.
• Experience ordering office supplies and office functions.

Responsibilities

• Invoicing and performing most of the office accounting entries.
• Tracking Accounts Receivable and following up on delinquent accounts.
• Ordering supplies and handling shipping/receiving functions.
• Inventory adjustments and general clerical tasks.
• Answering phones and scheduling appointments.
• Acting as a personal assistant to the President/CEO.

Skills

Invoicing

Accounts Receivable

Office accounting

MS Word

MS Excel

PowerPoint

Organizational skills

Multitasking

Phone communication

Vendor communication

Education

Associate degree

Bachelor’s degree in business/finance/accounting

Tools

PeachTree/Sage 50

QuickBooks

Job description

Astek Corporation seeks a full-time Office Manager to handle invoicing, accounts receivable, and core office accounting entries. The role also manages shipping/receiving, inventory adjustments, and office supplies while answering phones and scheduling appointments.

The successful candidate will support the President/CEO as a personal assistant, bring strong MS Office skills, and have experience with small office accounting and applicable software such as PeachTree/Sage 50 or QuickBooks.