Office Manager

Astek Corporation; Colorado Springs (CO); On-site; USD 45,000 - 65,000; Full time

Job summary

Astek Corporation seeks a full-time Office Manager to handle invoicing, accounts receivable, and core office accounting entries. The role also manages shipping/receiving, inventory adjustments, and office supplies while answering phones and scheduling appointments.

The successful candidate will support the President/CEO as a personal assistant, bring strong MS Office skills, and have experience with small office accounting and applicable software such as PeachTree/Sage 50 or QuickBooks.

Qualifications

• Five years work experience related to Small Office Accounting with a minimum of a two year college degree.
• Experience creating invoices and managing Accounts Receivable.
• Understanding of double-entry accounting.
• Proficiency with PeachTree/Sage 50 or QuickBooks.
• Strong MS Word, Excel and PowerPoint skills.
• Excellent organizational and multitasking abilities.
• Strong interpersonal skills for phone and client/vendor calls.
• Experience ordering office supplies and office functions.

Responsibilities

• Invoicing and performing most of the office accounting entries.
• Tracking Accounts Receivable and following up on delinquent accounts.
• Ordering supplies and handling shipping/receiving functions.
• Inventory adjustments and general clerical tasks.
• Answering phones and scheduling appointments.
• Acting as a personal assistant to the President/CEO.

Skills

Invoicing

Accounts Receivable

Office accounting

MS Word

MS Excel

PowerPoint

Organizational skills

Multitasking

Phone communication

Vendor communication

Education

Associate degree

Bachelor’s degree in business/finance/accounting

Tools

PeachTree/Sage 50

QuickBooks

Job description

Astek has an immediate opening for a full time person acting as a Office Manager. The individual’s primary responsibilitieswill be Invoicing andperforming most of theoffice accounting entries. Key tasks will be Invoicing,tracking Accounts Receivable, ordering supplies, performing Shipping/Receiving functions, Inventory adjustments, answering phonesand scheduling appointments. This individual will act as a personal assistant to the President/CEO of the company.

Preferred Experience and Skills:

• Five years work experience related toSmall Office Accounting withaminimum ofa two year college degree (Astek will also consider new graduates with a 4 year degree in an applicable field such as business, finance or accounting).
• Experience creating invoices, submitting invoices to clients, managing Accounts Receivable and following up with delinquent accounts.
• Goodunderstanding of double-entry accounting principles.
• Working knowledge of PeachTree(Sage 50) or Quickbooks accounting software.
• Excellentskills with Microsoft Word, Excel and PowerPoint.
• ExcellentOrganizational Skills.
• Ability tomultitask efficiently.
• Exceptional social skills in answering phones and talking to clients/vendors.
• Experience at monitoring, maintaining and ordering office supplies for staff.

Skill or Experience In The following Areas Would Also Be Beneficial For This Job:

• Breaking down Sales Revenue into different P&L groups.
• Reconciliation of Sales Forecast to Actual Sales,
• Managing Accounts Payable,
• Solid understanding ofaccounting cyclesin a small office,
• Managing Shipping and Receiving.

The candidatewill need to pass a background check and provide at least three strong references. Candidates that are local to the Colorado Springs area will be given a preference during the interviewing process since no moving expenses will be reimbursed. Candidates musthave US citizenship or current authorization to work in the US. Astek cannot provide support for Visa applications. Relocation reimbursement is not offered.