Office administrator

Aamcor; West Valley City (UT); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Partial health care reimbursement

Vacation

Holidays

Incentive programs based on goals

Job summary

Aamcor is seeking a proactive Office accounting associate in Utah to join our team. The role emphasizes leadership, strong administrative and organizational skills, and solid communication to support a fast-paced office environment.

The candidate will handle basic accounting duties (AR & AP), data-entry, phone screening, and coordination across departments, using QuickBooks and Fishbowl. Growth opportunities exist within a collaborative, customer-focused culture.

Qualifications

• Minimum 3 years experience as an executive administrative assistant or office manager in a mechanic or production shop environment.
• Minimum typing speed 45 wpm.
• Good time management; multitasking while focusing on larger goals.
• Purchasing and inventory management skills.
• Able to be trusted with confidential information.
• Critical thinking and decision-making under pressure.
• Proficient in Microsoft Office products.
• Bookkeeping skills with QuickBooks mandatory.
• Strong organizational and written communication skills.
• Able to communicate with diverse personalities.
• Detail-oriented with high-quality work.
• Able to follow instructions and prioritize.
• Self-motivated and able to motivate others to implement solutions.
• Proven leadership in managing a team toward customer experience and production goals.

Responsibilities

• Lead the team to achieve daily goals.
• Interact with customers to ensure timely service from all departments.
• Answer phones and screen/routing calls.
• Scan and file; assist accounting as needed.
• Data-entry when required; use QuickBooks and Fishbowl.
• Perform basic AR & AP duties; QuickBooks skills mandatory; 2+ years experience.
• Manage and oversee projects as needed.
• Oversee general inventory management.

Skills

Leadership

Administrative skills

Organizational skills

Written and verbal communication

Team leadership

Customer service

Detail oriented

Tools

QuickBooks

Fishbowl

Microsoft Office

Job description

We are an international company seeking a welcoming, detail oriented and proactive Office person to join our team as an Office accounting associate. The ideal applicant has proven leadership skills, strong administrative skills, organizational and interpersonal skills; excellent written and verbal communication skills; can function well in a fast-paced environment; works well within a team concept; takes initiative; gets excited by the opportunity to learn and is motivated to grow themselves and others, all while supporting a business which is committed to improving the customer’s experience.

Responsibilities

RESPONSIBILITIES

• Lead our team to reach daily goals
• Interact with our customers to ensure timely service from all departments.
• Answer phones while screening and routing calls
• Scan and file, assisting accounting department as necessary
• Perform data-entry when required Quick Books and Fishbowl.
• Basic accounting duties (AR & AP,) QuickBooks skills Mandatory, at least 2 years experience)
• Manage and oversee projects as determined
• General Inventory management

Qualifications

JOB REQUIREMENTS

• Prefer minimum 3 years experience working as an executive administrative assistant or office manager, preferably in any mechanic or production type of shop environment.
• Minimum typing speed 45 wpm.
• Good time management skills - Ability to multitask while keeping larger goals in focus.
• Purchasing skills as well as inventory management
• Able to be trusted with confidential information.
• Critical thinking skills - Proven decision-making skills under pressure.
• Working knowledge of Microsoft Office Products.
• Bookkeeping skills, mandatory QuickBooks.
• Strong organizational skills.
• Strong oral and written communication skills. Able to communicate with a variety of personalities.
• High attention to detail and quality of work.
• Ability to follow instructions and prioritize.
• Self Motivated and able to motivate others to generate and follow through on solutions.
• Proven leadership skills managing a team to reach customer experience and production goals.
• Team Player, willing to be coached and report progress on goals. Able to facilitate employee meetings as needed.

Additional Information

COMPENSATION Annual salary $52-66k a year depending on experience, there is room to grow and become a key player here.

Benefit package available which consists of

• partial Health Care reimbursement
• Vacation
• Holidays
• incentive programs based on performance goals.