Office Assistant

A Hiring Company; Napoleon (OH); On-site; USD 30,000 - 50,000; Full time

Job summary

An established industry player is looking for a detail-oriented Office Assistant with billing expertise. This entry-level position involves supporting administrative tasks and managing billing processes, including invoice preparation, payment tracking, and maintaining accurate financial records. The ideal candidate will thrive in a fast-paced office environment, demonstrating strong organizational skills and attention to detail. Join a dynamic team where your contributions will be valued, and help ensure smooth operations and effective billing practices. If you are eager to develop your career in administration and billing, this opportunity is perfect for you.

Qualifications

• Strong office management skills with a solid understanding of billing procedures.
• Detail-oriented with excellent organizational abilities.

Responsibilities

• Perform general administrative tasks and assist with billing processes.
• Monitor accounts receivable and track payments.

Skills

Office Management

Billing Procedures

Attention to Detail

Communication Skills

Education

High School Diploma

Tools

Accounting Software

Electronic Time Keeping System

Job description

We are seeking a detail-oriented and highly organized Office Assistant with Billing expertise to support our administrative and billing processes. This role is ideal for someone with strong office management skills and a solid understanding of billing procedures. The Office Assistant will be responsible for handling general office tasks and assisting with the preparation and processing of invoices and payment tracking.

Key Responsibilities:

• Perform general administrative tasks, including answering phones, responding to emails, and managing office supplies.
• Assist with maintaining office equipment and ensuring a clean, organized work environment.
• Support the office team with various administrative projects as needed.

Time and Attendance Duties:

• Maintaining divisions time keeping though an electronic time keeping system.
• Prepare and issue invoices to clients based on services provided, ensuring accuracy and timeliness.
• Monitor accounts receivable, tracking payments and following up on outstanding invoices.
• Reconcile billing discrepancies and resolve client issues regarding invoices and payments.
• Maintain records of all billing transactions and provide reports as requested by management.
• Process payments and update financial records in the company's accounting software.

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Business Content