Project Coordinator

AppleOne Employment Services; Charlotte (NC); Hybrid; USD 60,890,000 - 82,380,000; Full time

Benefits offered by this job

Company-paid insurance premiums for员工和

PTO 15 days

8 paid holidays

401(k) with 4% match

Job summary

AppleOne Employment Services in Charlotte, NC is seeking a detail-oriented Project Coordinator to support Project Managers on multimillion-dollar initiatives. The role blends in-office coordination with a hybrid schedule, helping keep deadlines, records, and communications organized.

You will handle setup, documentation, billing support, job costing, and reporting, with Sage experience preferred. This temp-to-hire position offers benefits, PTO, 401(k) with matching, and a schedule that includes

Qualifications

• 3-5 years of experience in project coordination, administrative support, operations support, or a related role.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Proficiency with Microsoft Office, especially Excel.
• Must be located in or near Charlotte, NC and able to work in office on Tuesday and Thursday.

Responsibilities

• Support project setup, documentation, tracking, and closeout for large-scale projects.
• Maintain contracts, change orders, job files, schedules, reports, and project records.
• Assist with billing preparation, job costing, financial reporting, and project updates.
• Coordinate administrative workflows to help Project Managers meet deadlines and project requirements.
• Enter, update, and maintain project information in Sage accounting software or similar systems.
• Coordinate timesheets, schedules, internal reports, and project-related communication.
• Provide administrative and operational support to help ensure project deadlines, records, and workflows remain organized.

Skills

Organizational skills

Attention to detail

Communication skills

Tools

Microsoft Office

Excel

Sage

Peachtree

Job description

Job Summary

Hybrid Schedule | Monday–Friday | Excellent Benefits Upon Permanent Hire. We are seeking a highly organized, detail oriented Project Coordinator to support Project Managers and Senior Project Managers overseeing multimilliondollar projects. This is a great opportunity for someone who enjoys working behind the scenes to keep projects organized, deadlines on track, and operations running smoothly.

Key Responsibilities

• Support Project Managers with project setup, documentation, tracking, reporting, and closeout activities.
• Maintain project records, contracts, change orders, job files, and related administrative documentation.
• Assist with billing preparation, job costing, financial reporting, and project financial updates.
• Enter, update, and maintain project information in Sage accounting software or similar systems.
• Coordinate timesheets, schedules, internal reports, and project-related communication.
• Provide administrative and operational support to help ensure project deadlines, records, and workflows remain organized.

Compensation and Benefits

• Pay: $25 per hour.
• Job Type: Temp-to-hire.
• Schedule: Monday through Friday.
• Hours: Flexible start time between 7:00 AM and 8:00 AM, with end time between 4:00 PM and 5:00 PM.
• Work Arrangement: Hybrid schedule with in-office work Tuesday and Thursday in Charlotte, NC, and remote work Monday, Wednesday, and Friday.
• Remote Work Requirement: Must have a designated, distraction-free workspace.
• Benefits Upon Permanent Hire: Company-paid insurance premiums for employees and dependents.
• PTO Upon Permanent Hire: 15 days of PTO accrued during the first year.
• Paid Holidays Upon Permanent Hire: 8 paid holidays.
• Retirement Upon Permanent Hire: 401(k) with 4% company match.
• Benefit eligibility and effective dates will be confirmed during the hiring process.

Required Qualifications and Skills

• Support project setup, documentation, tracking, and closeout for large-scale projects.
• Maintain accurate contracts, change orders, job files, schedules, reports, and project records.
• Assist with billing preparation, job costing, financial reporting, and project updates.
• Coordinate administrative workflows to help Project Managers meet deadlines and project requirements.
• 3-5 years of experience in project coordination, administrative support, operations support, or a related role.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Proficiency with Microsoft Office, especially Excel.
• Ability to manage multiple priorities, meet deadlines, and follow through on detailed tasks.
• Professional written and verbal communication skills.Dependable, adaptable, and comfortable learning new systems and processes.
• Positive, team-oriented approach with the ability to support internal teams effectively.
• Must be located in or near Charlotte, NC and able to work in office on Tuesday and Thursday.

Preferred Qualifications

• Experience with Sage, Peachtree, or similar accounting software.
• Previous experience supporting Project Managers, construction projects, energy projects, utilities projects, or field operations.
• Familiarity with billing, job costing, change orders, contracts, and project financial documentation.
• Experience working in a hybrid professional office environment.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.