Accounting Manager

AppleOne Employment Services; San Jose (CA); On-site; USD 45,000 - 54,000; Full time

Job summary

AppleOne Employment Services seeks an experienced Accounting Manager to lead day-to-day accounting, payroll, AR, and collections in a hands-on, collaborative environment. You will partner with payroll, accounting, and office administration to keep finances accurate and compliant while supporting staff.

The role emphasizes strong controls, timely reporting, and a stable, family‑like workplace in a company with 35+ years of lasting success. Experience in payroll and construction industry a plus.

Qualifications

• Manage payroll, accounts receivable, and collections operations.
• Prepare reconciliations, journal entries, billing, invoicing, and monthly close support.
• Oversee payroll services, employee benefit records, and related compliance documentation.
• Support office staff training, workflow management, and accounting process accuracy.
• 6 to 10 years of accounting, payroll, accounts receivable, or collections experience.
• Experience with Sage 100 Contractor software.
• Knowledge of business accounting, bookkeeping, and accounting software integration.
• Strong understanding of collections processes, including liens and pre-liens.
• Ability to speak, read, and write English.
• Strong attention to detail, organization, communication, and follow-through.
• Ability to manage multiple accounting priorities in a fast-paced office environment.

Responsibilities

• Oversee accounts receivable, billing, invoicing, collections, and related account reconciliations.
• Manage payroll operations, including vacation, sick leave, workers’ compensation, 401k, and employee benefit-related records.
• Prepare monthly journal entries, account analysis, audit schedules, and month-end close support.
• Assist with tracking and reporting capital projects, fixed assets, inventory close, and general bookkeeping activity.
• Handle collections activity, including debt collection, liens, pre-liens, and communication with accounts payable.
• Support hiring, training, and supervision of office staff while maintaining accurate accounting and payroll records.

Skills

Payroll management

Accounts receivable

Collections

Journal entries

reconciliations

Billing / Invoicing

Payroll compliance

Office staff training

English proficiency

Tools

Sage 100 Contractor

Job description

Job Summary

A stable construction and industrial infrastructure organization is seeking an experienced Accounting Manager with strong payroll, accounts receivable, and collections experience. This role is ideal for a hands-on accounting professional who enjoys managing day-to-day accounting operations, supporting office staff, and working in a close-knit, family-like environment.

This opportunity offers the chance to join a company with more than 35 years of stability, supportive leadership, and a team-oriented culture. The Accounting Manager will play a key role in keeping financial operations organized, accurate, and compliant while partnering across accounting, payroll, collections, and office administration.

Key Responsibilities

• Oversee accounts receivable, billing, invoicing, collections, and related account reconciliations.
• Manage payroll operations, including vacation, sick leave, workers’ compensation, 401k, and employee benefit-related records.
• Prepare monthly journal entries, account analysis, audit schedules, and month-end close support.
• Assist with tracking and reporting capital projects, fixed assets, inventory close, and general bookkeeping activity.
• Handle collections activity, including debt collection, liens, pre-liens, and communication with accounts payable.
• Support hiring, training, and supervision of office staff while maintaining accurate accounting and payroll records.

Compensation and Benefits

• Pay range: $33 to $39 per hour, DOE.
• Direct hire opportunity.
• Stable company environment with more than 35 years in business.
• Family-like workplace culture.

Required Qualifications and Skills

• Manage payroll, accounts receivable, and collections operations.
• Prepare reconciliations, journal entries, billing, invoicing, and monthly close support.
• Oversee payroll services, employee benefit records, and related compliance documentation.
• Support office staff training, workflow management, and accounting process accuracy.
• 6 to 10 years of accounting, payroll, accounts receivable, or collections experience.
• Experience with Sage 100 Contractor software.
• Knowledge of business accounting, bookkeeping, and accounting software integration.
• Strong understanding of collections processes, including liens and pre-liens.
• Ability to speak, read, and write English.
• Strong attention to detail, organization, communication, and follow-through.
• Ability to manage multiple accounting priorities in a fast-paced office environment.

Preferred Qualifications

• Bilingual Spanish skills.
• Experience in the construction, industrial facilities, infrastructure, or contractor services industry.
• Prior experience supervising or training office accounting staff.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.