Project Assistant

AppleOne Employment Services; Portland (OR); On-site; USD 57,000 - 60,000; Full time

Job summary

AppleOne Employment Services in Portland, OR is seeking a Project Assistant to support construction project managers and field teams in a residential and commercial environment. This temp-to-hire role is ideal for an organized administrative professional who thrives on keeping projects on track and documentation accurate.

You will assist with project documents, schedules, timecards, and subcontractor paperwork while ensuring clear communication across internal teams and field staff.

Qualifications

• 3–5 years of administrative support experience.
• Experience supporting construction, project coordination, or field operations is strongly relevant.
• Strong organizational skills with ability to manage multiple documents and deadlines.
• Proficiency with office systems, email, scheduling, and general administrative tools.

Responsibilities

• Provide administrative support to project managers, field personnel, and project teams.
• Prepare, organize, and maintain project documents, contracts, construction files, and related records.
• Track project schedules, deadlines, deliverables, and required documentation.
• Collect and process timecards, subcontractor paperwork, and other project forms.
• Maintain project logs, files, and administrative records with accuracy.
• Communicate with internal teams, subcontractors, and field staff to keep information current.

Skills

Administrative support

Construction experience

Office software

Documentation

Job description

Job Summary

A Project Assistant opportunity is available in Portland, OR, supporting construction project managers and field teams within a residential and commercial construction environment. This temp-to-hire role is ideal for an administrative professional with construction industry experience who enjoys keeping projects organized, documentation accurate, and teams on track.

Key Responsibilities

• Provide administrative support to construction project managers, field personnel, and project teams.
• Prepare, organize, and maintain project documents, contracts, construction files, and related records.
• Track project schedules, deadlines, deliverables, and required documentation to support timely completion.
• Collect and process timecards, subcontractor paperwork, and other project-related forms.
• Maintain project logs, files, and administrative records with accuracy and attention to detail.
• Communicate with internal teams, subcontractors, and field staff to help keep project information current and organized.

Compensation and Benefits

• Salary range: $57,000.00 to $60,000.00 per year.
• Job type: Temp-to-hire.
• Location: Portland, OR.

Required Qualifications and Skills

• Support construction project managers with administrative coordination and documentation.
• Maintain project contracts, schedules, files, logs, and construction-related records.
• Track deadlines and collect timecards, subcontractor paperwork, and required project documentation.
• 3-5 years of administrative support experience.
• Experience supporting construction, project coordination, or field operations is strongly relevant.
• Strong organizational skills with the ability to manage multiple documents, deadlines, and priorities.
• Proficiency with office systems, document management, email, scheduling, and general administrative tools.
• High attention to detail and accuracy in maintaining records, files, and project information.
• Professional communication skills for working with project managers, field personnel, subcontractors, and internal teams.
• Ability to work independently while supporting a collaborative, deadline-driven construction environment.

Preferred Qualifications

• Prior experience in residential, commercial, or office construction administration.
• Familiarity with construction contracts, subcontractor documentation, project schedules, and job files.
• Experience maintaining project logs or supporting project management teams in a construction office setting.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.