Office Manager & Bookkeeping Pro

Rainbow Restoration of Milwaukee; Milwaukee (WI); On-site; USD 21,000 - 34,000; Full time

Benefits offered by this job

Equal Opportunity Employer

Job summary

Rainbow Restoration of Milwaukee is seeking an Administrative Assistant to support management and staff. You will handle office management, clerical tasks, receptionist duties, bookkeeping, and project-based work to keep daily operations running smoothly.

Proficiency in Microsoft Office and QuickBooks is preferred, with strong written and verbal communication, data entry accuracy, and a professional appearance.

Qualifications

• Proficient in Microsoft Office and other software.
• Experience with QuickBooks.
• Xactware experience is helpful but not required.
• Ability to learn new software.
• Strong written and verbal communication.
• Detail-oriented with data entry skills.
• Professional appearance and demeanor.
• Team player who can work independently.
• Willing to train supporting team members.
• Career minded with future ownership potential.

Responsibilities

• Receive incoming calls in a professional and courteous manner.
• Assist with scheduling of services.
• Clerical duties including mail processing and data entry.
• Notify customers of service call status and follow up.
• Call potential customers to explain services and solicit business.
• Bill customers for work performed.
• Collect monies from all sources (accounts receivable).
• Pay vendors for services used (accounts payable).
• Perform other duties as required.

Skills

MS Office proficiency

QuickBooks experience

Xactware experience

Learning new software

Written and verbal communication

Data entry accuracy

Professional appearance

Team player

Willing to train others

Career minded/ownership

Tools

QuickBooks

Xactware

Microsoft Office

Job description

Rainbow Restoration of Milwaukee is seeking an Administrative Assistant to support management and staff. You will handle office management, clerical tasks, receptionist duties, bookkeeping, and project-based work to keep daily operations running smoothly.

Proficiency in Microsoft Office and QuickBooks is preferred, with strong written and verbal communication, data entry accuracy, and a professional appearance.