Front Office & Administrative Bookkeeping Specialist

Rainbow Restoration of Milwaukee; Milwaukee (WI); On-site; USD 20,000 - 34,000; Full time

Job summary

Rainbow Restoration of Milwaukee is seeking an Administrative position to support management and staff in day-to-day operations. Responsibilities include office management, clerical work, reception, bookkeeping, and project-based tasks while upholding our values and delivering courteous service.

The role emphasizes strong communication, data entry accuracy, and the ability to work both independently and as part of a team. Experience with QuickBooks and familiarity with Xactware are advantageous.

Qualifications

• Proficiency in Microsoft Office (Word, Outlook, Excel) and other software.
• Experience with QuickBooks.
• Experience with Xactware software would be helpful but not mandatory.
• Strong written and verbal communication skills.
• Detail-oriented with strong data entry skills.
• Professional appearance and personality.
• Team player who can work independently.
• Willing to train supporting team members (stewardship).
• Career minded mentality planning for future positions/ownership, not just today.

Responsibilities

• Receive incoming calls in professional and courteous manner.
• Assist with the scheduling of services.
• Clerical duty as required including mail processing, customer and job data entry.
• Notify customers of service call status and follow up with customers after the work is completed.
• Call potential customers to explain the company services and solicit business.
• Bill customers for work performed.
• Collect all monies from all sources (accounts receivables).
• Pay vendors for services used (accounts payable).
• Perform other duties as required. These duties may include job functions that are outside the scope of normal job duties.

Skills

MS Office

QuickBooks

Xactware (optional)

Communication skills

Data entry

Professional appearance

Team player

Willing to train others

Career-minded

Job description

Rainbow Restoration of Milwaukee is seeking an Administrative position to support management and staff in day-to-day operations. Responsibilities include office management, clerical work, reception, bookkeeping, and project-based tasks while upholding our values and delivering courteous service.

The role emphasizes strong communication, data entry accuracy, and the ability to work both independently and as part of a team. Experience with QuickBooks and familiarity with Xactware are advantageous.