Administrative Assistant & Bookkeeping Support

Neighborly Company and its affiliates; Milwaukee (WI); On-site; USD 20,000 - 34,000; Full time

Job summary

Rainbow Restoration is seeking an Administrative Associate to support management and staff. Responsibilities include answering calls, scheduling services, data entry, invoicing, and basic bookkeeping using QuickBooks.

The role emphasizes accuracy, professional communication, and teamwork within a growing restoration services company. Entrylevel through experienced applicants are invited to apply, with compensation corresponding to experience and role level.

Qualifications

• Computer literate with proficiency in Microsoft Office (Word, Outlook, Excel) and other software.
• Experience with QuickBooks.
• Experience with Xactware software would be helpful but not mandatory.
• Strong written and verbal communication skills.
• Detail-oriented with strong data entry skills.

Responsibilities

• Receive incoming calls in professional and courteous manner.
• Assist with the scheduling of services.
• Clerical duties including mail processing and data entry.
• Notify customers of service call status and follow up after work is completed.
• Call potential customers to explain services and solicit business.
• Bill customers for work performed; manage accounts receivable.

Skills

Microsoft Office

QuickBooks

Written & verbal comms

Data entry accuracy

Team player

Willing to train others

Career minded

Tools

Microsoft Office

QuickBooks

Xactware

Job description

Rainbow Restoration is seeking an Administrative Associate to support management and staff. Responsibilities include answering calls, scheduling services, data entry, invoicing, and basic bookkeeping using QuickBooks.

The role emphasizes accuracy, professional communication, and teamwork within a growing restoration services company. Entrylevel through experienced applicants are invited to apply, with compensation corresponding to experience and role level.