Administrative & Bookkeeping Specialist

Neighborly Company and its affiliates; Milwaukee (WI); On-site; USD 21,000 - 34,000; Full time

Job summary

Rainbow Restoration in Milwaukee, WI, is seeking an Administrative Assistant to support management and staff, handle office duties, scheduling, bookkeeping, and project-based tasks to keep daily operations running smoothly.

Ideal candidates are proficient in Microsoft Office, have QuickBooks experience, strong communication, detail orientation, and the ability to work independently or as part of a team. Entry to senior levels with clear career progression offered.

Qualifications

• Proficiency in Microsoft Office (Word, Outlook, Excel) and basic computer skills.
• Strong written and verbal communication skills.
• Detail-oriented with strong data entry abilities.
• Team player who can also work independently.
• Willing to train supporting team members and plan for future roles.

Responsibilities

• Receive incoming calls in professional and courteous manner.
• Assist with scheduling of services.
• Clerical duties including mail processing and data entry.
• Notify customers of service status and follow up after work is completed.
• Call potential customers to explain services and solicit business.
• Bill customers for work performed.
• Collect all monies (accounts receivable).
• Pay vendors (accounts payable).
• Perform other duties as required.

Skills

Microsoft Office

Data entry

Communication skills

Team player

Independent work

Willing to train others

Career minded

Tools

QuickBooks

Xactware

Job description

Rainbow Restoration in Milwaukee, WI, is seeking an Administrative Assistant to support management and staff, handle office duties, scheduling, bookkeeping, and project-based tasks to keep daily operations running smoothly.

Ideal candidates are proficient in Microsoft Office, have QuickBooks experience, strong communication, detail orientation, and the ability to work independently or as part of a team. Entry to senior levels with clear career progression offered.