Growth-Minded Administrative & Bookkeeping Specialist

Neighborly Company and its affiliates; Milwaukee (WI); On-site; USD 19,000 - 34,000; Full time

Job summary

Rainbow Restoration in Milwaukee seeks an Administrative Assistant to support management and staff with office management, clerical duties, receptionist work, bookkeeping, and project-based tasks essential to daily operations. Key responsibilities include answering incoming calls, scheduling services, data entry, invoicing, and handling accounts receivable/payable.

The role also involves billing customers, collecting payments, and assisting with vendor payments while supporting team members and

Qualifications

• Proficiency with Microsoft Office and basic computer software.
• Experience with QuickBooks.
• Familiarity with Xactware is a plus.
• Strong written and verbal communication; data-entry accuracy.
• Professional appearance and team-oriented mindset.

Responsibilities

• Answer incoming calls professionally and courteously.
• Assist with scheduling services.
• Perform clerical duties including mail processing and data entry.
• Notify customers on service status and follow up after work.
• Call potential customers to explain services and solicit business.
• Bill customers for work performed.
• Collect all monies and manage accounts receivable.
• Pay vendors and manage accounts payable.
• Perform other duties as required.

Skills

Microsoft Office

QuickBooks

Communication

Data entry

Detail-oriented

Professional appearance

Team player

Independent worker

Will to train others

Tools

Xactware

Job description

Rainbow Restoration in Milwaukee seeks an Administrative Assistant to support management and staff with office management, clerical duties, receptionist work, bookkeeping, and project-based tasks essential to daily operations. Key responsibilities include answering incoming calls, scheduling services, data entry, invoicing, and handling accounts receivable/payable.

The role also involves billing customers, collecting payments, and assisting with vendor payments while supporting team members and