Growth-Minded Administrative Assistant & Bookkeeping

Rainbow Restoration of Milwaukee; Milwaukee (WI); On-site; USD 41,548,000 - 71,635,000; Full time

Job summary

Rainbow Restoration of Milwaukee is seeking an Administrative Assistant to support management and staff in day-to-day operations. The role covers office management, clerical work, receptionist duties, bookkeeping, and project-based tasks to help run the business smoothly.

Responsibilities include taking calls, scheduling services, data entry, billing, accounts receivable/payable, and vendor payments. We value professionalism, teamwork, and a willingness to train others for future growth.

Qualifications

• Proficient with Microsoft Office (Word, Outlook, Excel) and other software.
• Experience with QuickBooks.
• Xactware experience helpful but not mandatory.
• Strong written and verbal communication skills.
• Detail-oriented with strong data entry skills.

Responsibilities

• Receive incoming calls in professional and courteous manner.
• Assist with scheduling of services.
• Clerical duties including mail processing and data entry.
• Notify customers of service call status and follow up after work.
• Call potential customers to explain services and solicit business.
• Bill customers for work performed.
• Collect all monies from all sources (accounts receivable).
• Pay vendors for services used (accounts payable).
• Perform other duties as required.

Skills

Written communication

Verbal communication

Detail oriented

Independent worker

Team player

Willing to train others

Education

High school diploma or equivalent

Tools

Microsoft Office

QuickBooks

Xactware (helpful)

Job description

Rainbow Restoration of Milwaukee is seeking an Administrative Assistant to support management and staff in day-to-day operations. The role covers office management, clerical work, receptionist duties, bookkeeping, and project-based tasks to help run the business smoothly.

Responsibilities include taking calls, scheduling services, data entry, billing, accounts receivable/payable, and vendor payments. We value professionalism, teamwork, and a willingness to train others for future growth.