Office Manager Administrative

PES; False Pass (AK); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Paid time off

Short Term Disability Insurance

Life Insurance

Optional Company Matched Simple IRA

Possible paid continuing education

Job summary

PES is seeking a full-time Office Manager/Administrative Assistant to report to the President. This role focuses on administrative support, bookkeeping basics, and office coordination in a relaxed, respected environment.

Responsibilities include minutes, QuickBooks processing, purchase orders, and data entry, with a Monday–Friday 8:30am–5:00pm schedule. Prior admin experience and strong Excel skills are preferred.

Qualifications

• Ability to clearly and professionally communicate with customers and staff.
• Attention to detail and strong organizational abilities.
• Accurate data entry skills.
• Experience with QuickBooks.
• Hours: Monday to Friday 8:30am-5:00pm.
• 5+ years administrative experience preferred.
• Proficient in basic Microsoft Office.
• Understand accounting principles.
• Advanced Excel skills for data handling.

Responsibilities

• Prepare weekly staff meeting, keep minutes, remind staff about outstanding items
• Enter bills, process check runs in Quickbooks
• Create purchase orders and invoices
• Data-entry of customer contact information and notes
• Answer phones, filing, maintain office supplies
• Filing, maintain office supplies

Skills

Communication

Attention to detail

Data entry

Organization

Teamwork

Customer service

Tools

QuickBooks

MS Office

Excel

Job description

Job Description

Job Description

Relaxed Environment Highly Respected in Our Industry

We are currently seeking a full-time Office Manager/Administrative Assistant to report to the President of the company.

COMPENSATION:

• Full-time, hourly rate based on skill and experience
• Paid time off
• Short Term Disability Insurance
• Life Insurance
• Optional Company Matched Simple IRA after 1 year
• Possible paid continuing education

PRIMARY RESPONSIBILITIES:

• Prepare weekly staff meeting, keep minutes, remind staff about outstanding items
• Enter bills, process check runs in Quickbooks
• Create purchase orders and invoices
• Data-entry of customer contact information and notes
• Answer phones, filing, maintain office supplies
• Filing, maintain office supplies

REQUIREMENTS:

• Ability to clearly and professionally communicate with customers and staff
• Attention to detail, organization ability a must
• Accurate data entry skills required
• Candidate should possess excellent computer skills with experience in QuickBooks
• Ability to work Monday to Friday 8:30am-5:00pm
• Contributes to team effort by completing necessary tasks, may be asked to assist in other areas
• 5+ year administrative experience preferred
• Able to use and operate a computer with basic Microsoft office required
• Understand accounting principles
• Extensive knowledge of Excel (to combine, sort, and summarize large amounts of data).

Keywords: admin assistant, scheduling, communication skills, administrative support, calendaring, MS Office, detail oriented, customer service, clerical skills, data entry, receptionist, invoice, office administration, HR, marketing, accounting, bookkeeping, accountant, assistant, executive assistant