Office Manager

Ohio State University; United States; On-site; USD 26,000 - 33,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Paid time off and holidays

State retirement plan

Job summary

Ohio State University seeks an Office Manager to support the Dean’s suite under CFAES. You will greet visitors, manage reception, coordinate meeting spaces, and handle travel arrangements and purchasing. You’ll supervise student staff and liaise with facilities and IT as needed.

Responsibilities include budget support, IT issue reporting, and maintaining office organization. A strong customer-service mindset and proficiency with Microsoft Office are essential for success in this in-office role.

Qualifications

• HS Diploma or GED and one year of experience in customer service and/or administrative support.
• Ability to work independently as well as in a team environment.
• Strong written and oral communication skills.
• Strong customer service skills.
• Microsoft Office Suite experience.
• Knowledge of university policy, procedures, and systems (including WorkDay), desired but not required.
• Must be punctual and have very good attendance.
• In-office work only, no opportunity to work a hybrid or remote schedule.

Responsibilities

• Serves as first point of contact to welcome and receive all guests and visitors; ensures reception coverage at all times coordinating coverage over break periods and leave.
• Answers main phone line for the college, investigates inquiries, and triages callers to other units and departments as appropriate.
• Schedules and maintains the executive board room including assisting with meeting prep, setup and cleanup, and providing general technical support.
• Inventories office supplies and orders supplies and promotional items as needed.
• Arranges travel for college leaders and college hosted visitors.
• Initiates expenditures, files expense reports and manages procurement card for office purchasing needs.
• Provides general administrative support and staff supervision for student workers.

Skills

Customer service

Communication

Microsoft Office

Workday

Teamwork

Education

HS Diploma or GED

Tools

Workday

Job description

Job Title

Office Manager

Department

FAES | Dean-VP

Position Overview

Operating Under the direction of the Chief of Staff in the College of Food, Agricultural, and Environmental Sciences (CFAES), the Office Manager for the Office of the Vice President and Dean serves as the primary administrative support for the Dean’s suite.

Key Responsibilities

Serves as first point of contact to welcome and receive all guests and visitors; ensures reception coverage at all times coordinating coverage over break periods and leave; answers main phone line for the college, investigates inquiries, and triages callers to other units and departments as appropriate; schedules and maintains the executive board room including assisting with meeting prep, setup and cleanup, and providing general technical support. Inventories office supplies, promotional items and publications; orders supplies and promotional items as needed in consultation with office staff and team members; tracks promotional item distribution per university policy and coordinates with HR/Finance to report as required; maintains storeroom, workroom, and kitchenette, replenishing supplies and maintaining organization and cleanliness; arranges travel upon request for college leaders and college hosted visitors; initiates expenditures, files expense reports, and manages procurement card for office purchasing needs; may assist with preparing briefings and materials for VP/Dean and Chief of Staff; requests IT support/service and reports IT issues to OCIO as needed; sorts and distributes mail; provides general administrative support to managers, as directed by the Chief of Staff, including scheduling meetings and assisting with meeting and event preparation; supervises and manages student employees that provide general office support for suite; assists with staffing college-level events as requested to help with registration, greeting guests, wayfinding, or other host tasks, occasionally outside normal working hours; serves as the designated building coordinator for the Agricultural Administration Building – is the point of contact for building occupants to communicate facility information, serves as the contact for maintenance requests, is familiar with the building entrances, access controls, doors, and key systems, is familiar with the building, occupants, special department equipment and areas, works closely with facilities operations and development; manages key control for the Dean’s Office requesting brass keys and Lenel access for employees as appropriate; assists with other duties as assigned. Supervises 1-3 students.

Minimum Required Qualifications

• HS Diploma or GED and one year of experience in customer service and/or administrative support
• Ability to work independently as well as in a team environment
• Strong written and oral communication skills
• Strong customer service skills
• Microsoft Office Suite experience
• Knowledge of university policy, procedures, and systems (including WorkDay), desired but not required
• Must be punctual and have very good attendance
• In-office work only, no opportunity to work a hybrid or remote schedule

Additional Information

The pay range for this job profile is $18.56 - $24.09.

Location: Agricultural Administration (0003)

Position Type: Regular

Scheduled Hours: 40

Shift: First Shift

Final candidates are subject to successful completion of a background check.

A drug screen or physical may be required during the post offer process.

Equal Opportunity Statement

The university is an equal opportunity employer, including veterans and disability.

Benefits and Culture

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

At Ohio State, you’ll find work that inspires you.

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No matter your role, you’ll be part of creating what people need now: pathways to education, research and health care.

Working at Ohio State means you’re part of a team with a strong sense of community and an unwavering commitment to excellence — and, of course, incomparable Buckeye spirit.

We bring out the best in people, help each other succeed and learn together.

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We’re a team of dedicated colleagues with access to boundless resources that support you.