Executive Administrative Assistant

The Ohio State University Wexner Medical Center; United States; Hybrid; USD 45,000 - 65,000; Full time

Job summary

The Ohio State University Wexner Medical Center is seeking an Executive Administrative Assistant to provide high-level support to the Administrator and Administrative Directors. You will manage calendars, coordinate meetings, arrange travel, and prepare materials for leadership.

You will interact with stakeholders across departments while maintaining discretion and professionalism. This role requires strong organizational skills, attention to detail, and the ability to handle confidential

Qualifications

• Bachelor's degree or equivalent experience.
• 2 years of relevant experience preferred.
• Administrative experience in a hospital, executive suite, and/or supporting multiple leaders is desired; two years’ experience in administrative capacity is required.

Responsibilities

• Coordinate day-to-day activities, travel, calendars, and projects supporting the Administrator and Administrative Directors.
• Develop and coordinate materials for meetings, track and follow up on requests, and draft correspondence and reports.
• Schedule meetings, make reservations and travel arrangements, and assist with senior leaders' calendars and administrative tasks as needed.

Education

Bachelor's degree or equivalent experience

Job description

Job Title: Executive Administrative Assistant

Department: Health System Shared Services | Hospitals Administration

Scope of Position

Provides high-level administrative support to an assigned executive leader within The Ohio State University Wexner Medical Center. Under the direction of the Administrator and Administrative Directors, this position coordinates executive calendars, communications, meetings, and administrative operations. The Executive Administrative Assistant collaborates with stakeholders across multiple departments and hospitals, requiring strong communication, organizational, and relationship-building skills. The position also supports senior leaders on matters requiring a high degree of discretion, professionalism, and confidentiality, while overseeing office-related needs such as facilities coordination and supply management.

Position Summary

The primary responsibility of this role is to coordinate and manage day-to-day activities, travel arrangements, calendars, and projects supporting the Administrator and Administrative Directors, as assigned. The role involves interaction with individuals at all levels of the organization as well as members of the public. Responsibilities include developing and coordinating materials for meetings, tracking and following up on multiple requests, drafting and composing correspondence and reports, taking meeting minutes, scheduling meetings, making reservations and travel arrangements, ordering supplies and food, and performing other duties as assigned. Additionally, this role will assist with senior leaders' calendars and administrative tasks as needed.

Organizational Expectations

Demonstrates a commitment to organizational values, professionalism, and service excellence in all interactions. Maintains positive and effective working relationships with patients, guests, colleagues, and leadership while contributing to a collaborative and inclusive work environment. Promotes teamwork through mutual respect, strong interpersonal skills, and a willingness to assist others in achieving shared goals. Supports continuous professional growth by actively pursuing development opportunities and meeting performance expectations.

Work Arrangements

This role works within a hybrid and on-site work environment, collaborating effectively with team members across a variety of work settings and locations. The majority of the work week will consist of being on-site to support senior leadership.

Required Qualifications

Bachelor's degree or equivalent experience. 2 years of relevant experience preferred. Administrative experience in a hospital, executive suite, and/or supporting multiple leaders is desired; two years’ experience in administrative capacity is required. This position will require a person with sound judgment and the ability to prioritize. This position requires the ability to define problems, collect data, establish facts, draw conclusions and recommend appropriate action. Demonstrates competence in technical, interpersonal, educational and cognitive skills required to meet essential job functions.

Employee Benefits

Our Comprehensive Employee Benefits Include An array of retirement plan options, each with a generous employer contribution. Affordable health insurance options, including dental, vision and prescription coverage that begin on day one. Paid vacation and sick leave, including short and long-term disability and paid parental leave. Get the most out of the Public Service Loan Forgiveness program. And much more!

Location

University Hospital (0870)

Position Details

Position Type: Regular

Scheduled Hours: 40

Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.

At Ohio State, you’ll find work that inspires you. We offer roles and growth opportunities in countless fields and specialties — including a job that’s right for you.

Ohio State benefits give you options to take care of what matters most to you — and opportunities to make adjustments as your life and needs change, including:

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

No matter your role, you’ll be part of creating what people need now: pathways to education, research and health care.

Working at Ohio State means you’re part of a team with a strong sense of community and an unwavering commitment to excellence — and, of course, incomparable Buckeye spirit.

We bring out the best in people, help each other succeed and learn together.

By joining Ohio State, you become part of a top-20 public university with one of America’s leading academic health centers.

We’re a team of dedicated colleagues with access to boundless resources that support you.