Office Manager

Ohio State University; Columbus (OH); On-site; USD 40,000 - 62,000; Full time

Job summary

The Ohio State University Wexner Medical Center is seeking an Office Manager for the CFAES Dean's Office. Under the Chief of Staff, you will provide primary administrative support, answer the main line, welcome guests, and coordinate receptionist coverage, meeting spaces, and basic IT support.

You will inventory supplies, manage travel requests, process expenditures, supervise 1-3 student workers, and serve as building coordinator for the Agricultural Administration Building.

Qualifications

• HS Diploma or GED and 1 year of experience in customer service or administrative support.
• Ability to work independently and in a team.
• Excellent written and verbal communication; strong attendance.

Responsibilities

• Serve as first point of contact for visitors and callers.
• Provide executive support to Dean's suite and manage scheduling.
• Coordinate meeting spaces and travel arrangements; supervise student workers.

Skills

Customer service

Administrative support

Microsoft Office

WorkDay knowledge

Education

HS Diploma or GED

Tools

Microsoft Office Suite

WorkDay (HRIS)

Job description

Screen reader users may encounter difficulty with this site. For assistance with applying, please contact [e-mail] . If you have questions while submitting an application, please review these frequently asked questions .Current Employees and Students:If you are currently employed or enrolled as a student at The Ohio State University, please l og in to Workday to use the internal application process.Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.Job Title:Office ManagerDepartment:FAES | Dean-VP OperatingUnder the direction of the Chief of Staff in the College of Food, Agricultural, and Environmental Sciences (CFAES), the Office Manager for the Office of the Vice President and Dean serves as the primary administrative support for the Dean’s suite. Serves as first point of contact to welcome and receive all guests and visitors; ensures reception coverage at all times coordinating coverage over break periods and leave; answers main phone line for the college, investigates inquiries, and triages callers to other units and departments as appropriate; schedules and maintains the executive board room including assisting with meeting prep, setup and cleanup, and providing general technical support. Inventories office supplies, promotional items and publications; orders supplies and promotional items as needed in consultation with office staff and team members; tracks promotional item distribution per university policy and coordinates with HR/Finance to report as required; maintains storeroom, workroom, and kitchenette, replenishing supplies and maintaining organization and cleanliness; arranges travel upon request for college leaders and college hosted visitors; initiates expenditures, files expense reports, and manages procurement card for office purchasing needs; may assist with preparing briefings and materials for VP/Dean and Chief of Staff; requests IT support/service and reports IT issues to OCIO as needed; sorts and distributes mail; provides general administrative support to managers, as directed by the Chief of Staff, including scheduling meetings and assisting with meeting and event preparation; supervises and manages student employees that provide general office support for suite; assists with staffing college-level events as requested to help with registration, greeting guests, wayfinding, or other host tasks, occasionally outside normal working hours; serves as the designated building coordinator for the Agricultural Administration Building – is the point of contact for building occupants to communicate facility information, serves as the contact for maintenance requests, is familiar with the building entrances, access controls, doors, and key systems, is familiar with the building, occupants, special department equipment and areas, works closely with facilities operations and development; manages key control for the Dean’s Office requesting brass keys and Lenel access for employees as appropriate; assists with other duties as assigned.Supervises 1-3 students.Minimum Required QualificationsHS Diploma or GED and one year of experience in customer service and/or administrative support; ability to work independently as well as in a team environment; strong written and oral communication skills; strong customer service skills; Microsoft Office Suite experience. Knowledge of university policy, procedures, and systems (including WorkDay), desired but not required.Must be punctual and have very good attendance.In-office work only, no opportunity to work a hybrid or remote schedule.Additional Information:Location:Agricultural Administration (0003)Position Type:RegularScheduled Hours:40Shift:First ShiftFinal candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions .The university is an equal opportunity employer, including veterans and disability.