Program Coordinator - Ohio Woodland Stewards (OWS)

The Ohio State University Wexner Medical Center; United States; On-site; USD 56,000 - 73,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Pension plan

Paid time off and holidays

Job summary

The Ohio State University Wexner Medical Center is seeking a Program Coordinator for the Ohio Woodland Stewards (OWS) program. You will create events using Cvent, monitor registrations, and maintain OWS websites and member databases.

You will assist with marketing, respond to inquiries, and support related programs including OC VN and OCVN. The role also covers fiscal/admin tasks and Workday training in a collaborative team environment.

Qualifications

• Bachelor's Degree or equivalent experience and 2 years of relevant experience.
• Strong customer service mindset and collaborative style of work.
• Experience with university financial systems including Workday is a plus.

Responsibilities

• Creates OWS events using Cvent and monitors online registration for workshops and classes.
• Maintains and updates the OWS websites and creates/updates databases for OWS members.
• Assists with marketing of extension programs, creates flyers/brochures, and newsletters.
• Responds to inquiries about the OWS and coordinates related communications.
• Assists with coordination of the Ohio State Maple Syrup operations and OC VN program.
• Maintains and updates the OCVN websites and databases for members.
• Supports SENR fiscal and administrative teams and coordinates travel for university guests.
• Manages University and OSP PCards and performs reconciliation in Workday.
• Works with the College Service Center to ensure efficient processing of transactions.
• Responds to inquiries and assists faculty, staff, and students with fiscal, travel and purchasing procedures.
• Provides Workday training to faculty, staff, and students.

Skills

Customer service

Collaborative

Event coordination

Education

Bachelor's Degree or equivalent experience

Tools

Cvent

Workday

Database software

Job description

Job Title

Program Coordinator - Ohio Woodland Stewards (OWS)

Department

FAES | School of Environment and Natural Resources

Program Coordinator for Ohio Woodland Stewards (OWS) program

Creates OWS events using Cvent and monitors online registration for OWS workshops and classes.

Maintains and updates the OWS websites and creates and updates databases for OWS members.

Assists with marketing of extension programs, creates flyers/brochures, and Woodland Stewards newsletters.

Responds to inquiries about the OWS.

Assists with coordination of the Ohio State Maple Syrup operations.

Assists with coordination of the Ohio Certified Volunteer Naturalist (OCVN) program.

Maintains and updates the OCVN websites and creates and updates databases for OCVN members.

Supports the SENR fiscal and administrative teams.

Coordinates travel for faculty, staff, graduate students, and University guests.

Manages University and Office of Sponsored Programs department PCards and performs reconciliation in Workday.

Works with the College Service Center to ensure efficient processing of transactions.

Responds to inquiries and assists faculty, staff, and students with fiscal, travel and purchasing procedures.

Provides Workday training to faculty, staff, and students.

Event Planning and Coordination

Oversee and coordinate all logistical aspects of SENR outreach, academic, and stakeholder events.

Responsibilities include event scheduling and calendar management; venue identification, selection, and reservation; coordination of catering, audiovisual, transportation, and facility needs; management of event registration and communications through Cvent; development and maintenance of event timelines and checklists; and ensuring compliance with university policies.

Required Education/Experience

Bachelor's Degree or equivalent experience and 2 years of relevant experience; strong customer service mindset and collaborative style of work.

Desired Education/Experience

2-4 years of relevant experience.

Ability to contribute to building a strong team by providing exceptional customer service, consistently demonstrating a positive attitude, a willingness to embrace change and providing cross coverage when needed; experience and knowledge working with the University's Financial Information systems including Workday Requisitions, Spend Authorizations, PCard, Travel, etc.; computer literacy with knowledge of spreadsheet and database software applications; experience with University functions, including research and outreach activities.

Additional Information

This job profile is a Business Operations Analyst 2 (S2 level) on the career roadmap. The salary range for this position is $55,700.00 - $72,700.00/annually. The offer for this position will fall within the positions pay range based on internal equity, unit’s available budget, and the candidate’s qualifications. This position includes medical, dental, vision, and pension options. The full benefits can be viewed at the link below and inputting the information specific to the position. (i.e. staff, 100% FTE, & regular) https://hr.osu.edu/benefits/eligibility

Location

Kottman Hall (0340)

Position Type

Regular

Scheduled Hours

40

Shift

First Shift

Final candidates are subject to successful completion of a background check.

A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, with generous employer contributions.

General Statement about Ohio State

At Ohio State, you’ll find work that inspires you. We offer roles and growth opportunities in countless fields and specialties — including a job that’s right for you. Ohio State benefits give you options to take care of what matters most to you — and opportunities to make adjustments as your life and needs change, including:

Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.

Paid time off, including sick and vacation time and 11 holidays.

State retirement plan or an alternative retirement plan, both with generous employer contributions.

Working at Ohio State means you’re part of a team with a strong sense of community and an unwavering commitment to excellence — and, of course, incomparable Buckeye spirit. We bring out the best in people, help each other succeed and learn together. By joining Ohio State, you become part of a top-20 public university with one of America’s leading academic health centers. We’re a team of dedicated colleagues with access to boundless resources that support you.