Administrative Coordinator

The Ohio State University Wexner Medical Center; United States; On-site; USD 42,000 - 50,000; Full time

Benefits offered by this job

Medical/dental/vision coverage

Paid time off

Retirement plan

Job summary

The Ohio State University Wexner Medical Center is seeking an Administrative Coordinator for Undergraduate Education in the Frank W. Hale Jr. Black Cultural Center (HBCC).

The role supports routine office functions, scheduling, reservations, documentation, events, and onboarding of student workers, with duties in purchasing and general operations. Under defined guidelines and with oversight for complex tasks, you will help maintain calendars, coordinate space usage, and assist with

Qualifications

• Bachelor's degree or equivalent experience required.
• Strong written and verbal communication skills.
• Knowledge of Microsoft Office programs (Word, Excel, PowerPoint).

Responsibilities

• Maintain space reservations, calendars, and scheduling systems.
• Assist with event logistics by preparing materials and basic setup.
• Answer routine inquiries and direct questions to staff.
• Maintain and organize records, files, and administrative documentation.
• Assist with tours, visitor coordination, and general facility engagement activities.
• Support communication by distributing information and updating internal materials.
• Assist with onboarding and scheduling of student workers.
• Support hiring-related tasks such as documentation and scheduling interviews.

Skills

Strong written and verbal comms

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Position Overview

Administrative Coordinator – Undergraduate Education, Frank W. Hale Jr. Black Cultural Center (HBCC). Assists with routine office functions, scheduling, facility‑related tasks, program logistics, reservations, documentation, events, onboarding of student workers, purchasing, and supporting daily operations. The position contributes to maintaining an organized and efficient work environment by supporting reservation processes, documentation, communications, and general administrative workflows. It also assists with basic facility coordination, including monitoring spaces, reporting maintenance needs, and supporting event setup and readiness. Working closely with professional staff, the role supports communication with students, visitors, and campus partners by responding to routine inquiries and helping coordinate information sharing. The position may also assist with onboarding and scheduling of student workers and provide support for purchasing and administrative processes by preparing required documentation. This role is primarily focused on executing routine tasks and supporting ongoing operations rather than independently managing processes or making strategic decisions. Work is completed under defined guidelines, with direction and oversight provided for new or more complex tasks to ensure consistency, accuracy, and alignment with departmental practices.

Administrative & Organizational Support

• Assist with maintaining space reservations, calendars, and scheduling systems
• Support event logistics by preparing materials, coordinating basic setup needs, and assisting staff during events
• Respond to routine inquiries and direct questions to appropriate staff members
• Maintain and organize records, files, and administrative documentation
• Assists with tours, visitor coordination, and general facility engagement activities
• Assist with communication activities such as distributing information and updating internal materials
• Support coordination of routine operational tasks across the center as directed
• Assist with onboarding and scheduling of student workers under supervision
• Provide support for hiring‑related administrative tasks such as documentation and scheduling interviews
• Follow established procedures to support administrative policies and operational practices
• Assist with maintaining systems and processes under direction from leadership
• Support communication with university departments and partners by relaying information and coordinating logistics
• Provide support for purchasing and reimbursement processes by preparing and submitting required documentation
• Assist with tracking basic budget‑related information and maintaining records
• Perform general administrative tasks to support daily operations

Building Operations Support

• Assist with routine building operations and facility‑related tasks
• Support building access procedures, including opening and closing tasks as assigned
• Submit and track maintenance requests following established processes
• Perform routine checks of spaces for cleanliness and readiness and report issues to appropriate staff
• Assist with maintaining operational standards and following facility procedures

Minimum Required Qualifications

• Bachelor's degree or equivalent experience.
• Strong written and verbal communication skills.
• Knowledge of Microsoft Office Programs (Word, Excel, PowerPoint, etc.)

Targeted Hiring Range

$20.24 - $24.00

Location & Schedule

Location: Hale Hall (0085)

Position Type: Regular

Scheduled Hours: 40

Shift: First Shift

Background Check

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

EEO Statement

The university is an equal opportunity employer, including veterans and disability.

Benefits

Ohio State benefits give you options to take care of what matters most to you — and opportunities to make adjustments as your life and needs change, including:

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

About Ohio State

As Buckeyes, we accomplish more together. No matter your role, you'll be part of creating what people need now: pathways to education, research and health care. Working at Ohio State means you're part of a team with a strong sense of community and an unwavering commitment to excellence — and, of course, incomparable Buckeye spirit. We bring out the best in people, help each other succeed and learn together. By joining Ohio State, you become part of a top‑20 public university with one of America's leading academic health centers. We're a team of dedicated colleagues with access to boundless resources that support you.