Administrative Assistant

The Ohio State University Wexner Medical Center; United States; On-site; USD 30,000 - 39,000; Part time

Job summary

The Ohio State University Wexner Medical Center seeks a Center Administrative Assistant to support CIMF and the Center Director within the Department of Integrated Systems Engineering. The role involves coordinating meetings, documenting records, and handling communications with industry partners and sponsors.

The position requires strong Microsoft Office skills, 2 years of relevant experience, and excellent organizational abilities.

Qualifications

• High School diploma or GED required.
• Certification or vocational training may be required.
• Associate degree in a relevant field may be preferred.

Responsibilities

• Provide advanced administrative support to CIMF and Center Director.
• Schedule and facilitate meetings and events; coordinate communications.
• Maintain center records, documentation, and deadlines; track deliverables.

Skills

Communication

Teamwork

Office communication

Education

High School diploma or GED

Associate degree preferred

Certification or vocational training

Tools

Excel

Word

PowerPoint

Outlook

Teams

Microsoft Office Suite

Job description

Job Title: Administrative Assistant Department: Engineering | Integrated Systems Engineering

The Department of Integrated Systems Engineering in the College of Engineering is seeking a Center Administrative Assistant to provide advanced administrative and operational support to the Center for Industrial Metal Forming (CIMF) and Center Director. This position serves as a primary administrative point of contact for CIMF and coordinates a broad range of activities involving Center leadership, industry members, university partners, sponsoring agencies, research sites, and other stakeholders.

The Center Administrative Assistant independently manages and coordinates administrative activities that support the efficient operation of CIMF. Responsibilities include scheduling and facilitating meetings and events, maintaining Center records and documentation, coordinating communications, supporting financial and membership activities, assisting with reporting requirements, preparing materials and correspondence, and tracking administrative deadlines and deliverables.

The position exercises independent judgment in organizing work, managing competing priorities, coordinating complex activities, and ensuring that Center operations are conducted efficiently and effectively. In addition to core administrative responsibilities, the position provides specialized support for CIMF programs and activities, including National Science Foundation (NSF) reporting and requirements, Industry Advisory Board (IAB) activities, industry membership agreements, project reporting, newsletters and technical communications, marketing materials, and coordination with Sponsored Programs and other university offices.

Required: High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 2 years of relevant experience required.

Desired: Proficiency with Microsoft Office Suite, including advanced use of Excel, Word, PowerPoint, Outlook, and Teams. Experience maintaining records, databases, websites, or document management systems. Ability to communicate effectively with faculty, industry representatives, sponsoring agencies, and senior leadership.

Pay rate: $21.59-28.00/hr. The actual salary paid to an individual will vary based on multiple factors, including, but not limited to, education, years of experience, internal equity, etc.

Additional Information: Location: Dreese Laboratories (0279) Position Type: Temporary (Fixed Term) Scheduled Hours: 20 Shift: First Shift Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.

Ohio State benefits give you options to take care of what matters most to you - and opportunities to make adjustments as your life and needs change, including:

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

As Buckeyes, we accomplish more together. No matter your role, you’ll be part of creating what people need now: pathways to education, research and health care. Working at Ohio State means you’re part of a team with a strong sense of community and an unwavering commitment to excellence - and, of course, incomparable Buckeye spirit. We bring out the best in people, help each other succeed and learn together. By joining Ohio State, you become part of a top-20 public university with one of America’s leading academic health centers. We’re a team of dedicated colleagues with access to boundless resources that support you.