Office Manager

StormWind Studios; Scottsdale (AZ); In loco; USD 55.000 - 75.000; Tempo pieno

Vantaggi offerti da questo lavoro

Low deductibles for Medical, Dental and Vision plans

15 PTO days annually

1-year free Apple Fitness+ membership

Health Savings and Flexible Spending accounts

Generous Life Insurance Policy

401(k) retirement savings plan

Descrizione del lavoro

A thriving technology company is seeking an Office Manager to streamline operations and support various departments. This full-time position involves overseeing daily office management, coordinating events, and ensuring team collaboration. The ideal candidate should have strong organizational skills, be tech-savvy, and be open to learning. Benefits include comprehensive health plans, generous PTO, and a 401(k) retirement plan.

Competenze

• Ability to recognize areas needing attention and act on them.
• Tech-savvy and adaptable to new software quickly.
• Proactive in maintaining office appearance.

Mansioni

• Manage office operations and ensure all departments have the resources they need.
• Coordinate company meetings and events with executive leadership.
• Oversee inventory management for the office and remote employees.

Conoscenze

Organizational skills

Technology proficiency

Team collaboration

Problem-solving

Strumenti

Microsoft Office

Teams

Zoom

Descrizione del lavoro

Talent Acquisition Manager- Sales and Tech at StormWind Studios

We are seeking a highly organized, multi-talented individual to take the reins as Office Manager for a fast‑paced, thriving technology company of approximately 150 employees.

This role is critical to supporting our sales team, corporate departments, and executive leadership, including the CEO. The Office Manager plays a central role in keeping daily operations running smoothly and efficiently.

In addition, this position is responsible for coordinating and planning company meetings and events. As:-leader in video‑based training, our office also houses a video production studio, which the Office Manager helps support and oversee as part of our dynamic workplace environment.

Administrative

• End-to-end office management; manage all elements of the office so it’s ready for each team as needed
• Work with all major department heads on projects (about 50% of the time)
• Support and help plan (with our CEO and CFO) the following:
  • Company culture events
  • Philanthropic events
  • Sales and manager meetings
  • Company AmEx and expense reporting
  • Assist the Finance team on reconciliations
  • Help manage the wellness budget for office and event expenses with the CFO
  • Oversee the scheduling and coordination of producer recording sessions with contract instructors in support of the Operations Department

Office Management

• Ordering and managing inventory for the office and remote employees
• Facilitating building maintenance and suite alterations
• Help prepare the office for Zoom and Teams meetings
• Maintain break room supplies such as coffee, snacks and drinks
• Track supply levels and reorder as needed
• Stock product
• Organize in‑office sales team monthly lunches
• Parking and building key management
• Coordinate with IT and facilitate equipment being sent to remote employees

What You Need

• Be able to walk into a room and recognize what needs attention
• Be tech‑savvy—good with technology and working with various computer software systems with the ability to learn quickly
• Outgoing and excited to work with numerous managers and leaders on various projects
• Open to continuous self‑improvement; must be coachable and thrive on training and mentoring
• Take pride and ownership for the office appearance
• Should be at least a mid‑level user of Microsoft Office, Teams and Zoom

We Provide You

• Low deductibles for Medical, Dental and Vision plans through United Healthcare national networks
• 15 PTO days annually, 7 Federal Holidays, plus 3 floater days – increasing with tenure
• 1‑year free Apple Fitness+ membership, Employee Assistance Program, and more if you’re enrolled in medical coverage
• Health Savings (HSA) and Flexible Spending (FSA) accounts
• Generous Life Insurance Policy at no cost to you
• 401(k) retirement savings plan

Seniority level

• Associate

Employment type

• Full‑time

Job function

• Administrative and General Business
• IT Services and IT Consulting