Office Manager

Jobtailor; Portland (OR); On-site; USD 25,000 - 41,000; Part time

Job summary

Jobtailor is seeking a part-time Office Administrator in Portland to support daily operations, procurement, event planning, and collaboration with the Finance and Marketing teams. The role requires meticulous attention to detail and strong communication skills.

You will liaise with vendors, manage the Americas onboarding process, coordinate safety and asset tagging, and help maintain a positive, organized office culture for staff and visitors in the Portland area.

Qualifications

• 3+ years of experience as an office administrator or similar role in a fast-paced environment.

Responsibilities

• Procure and manage stationery, office supplies, and computer equipment.

Skills

Office Administration Experience

Project Management

Communication Skills

Interpersonal Skills

Attention to Detail

Ability to Prioritize

Discretion with Confidential Info

Team-Oriented Attitude

Tools

Office 365

Outlook

Word

Excel

SharePoint

PowerPoint

Teams

Job description

• Procure and manage stationery, office supplies, and computer equipment
• Provide general office support, including answering telephone enquiries and processing postal mail
• Liaise with office building management to ensure effective office operations
• Liaise with outside vendors for office maintenance and IT projects
• Plan and execute company events, including scheduling, catering, supplies, activities, and preparation
• Support the Chief Marketing Officer as needed
• Prepare onboarding and organize welcome packs for employees in the Americas
• Manage and reconcile the company credit card
• Serve as the US point person for the Finance team
• Manage and execute Work Health & Safety requirements
• Manage Americas asset and tagging
• Support day-to-day office operations and create a positive, organized office experience for employees and visitors

Requirements

• 3+ years of experience as an office administrator, preferably in a similar role at a fast-paced, growing company
• Knowledge of Office 365: Outlook, Word, Excel, SharePoint, PowerPoint, and Teams
• Attention to detail and accuracy
• Superior oral and written communication skills
• Effective interpersonal skills to interact with employees at all levels
• Ability to manage and prioritize multiple projects simultaneously
• Strong work ethic and ability to operate autonomously and with discretion when handling sensitive and confidential information
• Experience managing company credit cards, purchasing, and expenses
• No-ego, can-do attitude and ability to remain calm and proactively anticipate needs
• Ability to cultivate a positive, team-oriented culture in the Portland office
• Demonstrated values of excellence, courage, innovation, integrity, and teamwork
• Availability for a part-time schedule of 20 hours per week

Core Competencies

Demonstrates strong organizational and communication skills while managing office operations, procurement, and event planning. Proficient in Office 365 tools and experienced in handling sensitive information with discretion.

Highest-signal resume keywords

• Office Administration Experience
• Office 365 Proficiency
• Project Management Skills
• Communication Skills
• Work Health & Safety Management

ATS Optimization Keywords

Hard Skills

• Office Administration
• Project Management
• Credit Card Management
• Procurement
• Event Planning

Soft Skills

• Attention to Detail
• Interpersonal Skills
• Strong Work Ethic
• Team-Oriented Attitude
• Ability to Operate Autonomously

Industry Keywords

• Office Operations
• Vendor Liaison
• Onboarding
• Asset Management
• Company Culture

Tools & Technologies

• Office 365
• Outlook
• Word
• Excel
• SharePoint
• PowerPoint
• Teams