Office Administration

Cogent Talent Solutions; Schwenksville (Montgomery County); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Professional development

Company stability

Job summary

Cogent Talent Solutions is seeking an Office Administrator to support daily operations in a fast-paced, in-person environment in Schwenksville, PA.

The ideal candidate brings 2-4 years' admin or customer service experience, strong organizational skills, and proficiency with Microsoft Office, PDF editing, and file management. You will handle phones, filing, scheduling, onboarding, and general office tasks. Occasional after-hours work and travel during storms may be required.

Qualifications

• Minimum 2-4 years of administrative, office coordination, project support, or customer service experience.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Ability to manage multiple deadlines and priorities in a fast-paced environment.
• Proficiency with Microsoft Office (Word, Excel, Outlook), PDF editing software, and file management systems.

Responsibilities

• Answer phones, customers and clients professionally.
• Maintain organized digital and physical filing systems for testing records, certifications, and customer documentation.
• Maintain office supplies and general office organization.
• Assist with scheduling meetings, training sessions, inspections, and customer visits.
• Assist with onboarding paperwork and employee administrative support.
• Support general office operations and special projects as assigned.

Skills

Organizational skills

Multitasking

Communication skills

Customer service

Phone etiquette

Tools

Microsoft Office

PDF editing software

File management systems

Job description

Position Summary

We are seeking a highly organized, proactive, and detail-oriented Office Administrator to support daily operations within a fast-paced environment.

The ideal candidate is professional, dependable, customer-focused, and capable of managing multiple priorities.

Key Responsibilities

• Answer phones, customers and clients professionally.
• Maintain organized digital and physical filing systems for testing records, certifications, and customer documentation.
• Maintain office supplies and general office organization.
• Assist with scheduling meetings, training sessions, inspections, and customer visits.
• Assist with onboarding paperwork and employee administrative support.
• Support general office operations and special projects as assigned.

Qualifications

• Minimum 2-4 years of administrative, office coordination, project support, or customer service experience.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Ability to manage multiple deadlines and priorities in a fast-paced environment.
• Proficiency with:
  • Microsoft Office (Word, Excel, Outlook)
  • PDF editing software
  • File management systems
• Strong verbal and written communication skills.
• Professional customer service and phone etiquette.
• Ability to maintain confidentiality and handle sensitive documentation.

Compensation & Benefits

• Competitive compensation based on experience
• Health, Dental, and Vision Insurance
• Paid Time Off (PTO)
• Professional development opportunities
• Stable and growing company environment

Work Environment & Expectations

• This is a fully in-person role requiring daily on-site presence.
• Regular after-hours, weekend, and holiday availability is required, especially during storm response.
• Travel may be required during major storm events or operational needs.

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