Administrative Assistant

Creative Financial Staffing, LLC; Houston (TX); Hybrid; USD 52,000 - 65,000; Full time

Job summary

Creative Financial Staffing, LLC is seeking an Office Manager/Administrative Assistant to oversee day-to-day office operations while providing high‑level support to the executive team. This hybrid, fast‑paced role requires organization, initiative, and the ability to move between executive support, facilities, vendor management, employee experience, and event coordination.

You will manage calendars and travel for leaders across time zones, coordinate onboarding, plan company events, handle

Qualifications

• Proven experience in office management, operations, or a similar role.
• Proactive, able to work independently and own responsibilities.
• Professional communication with executives, employees, vendors, and stakeholders.
• Strong proficiency with Microsoft Office and standard office tech.

Responsibilities

• Provide administrative support to executive leadership, including calendar management, travel coordination, meeting scheduling, and logistics across multiple time zones
• Oversee daily office operations, including facilities, office supplies, equipment, mail, snacks, and building needs
• Support employee onboarding and offboarding by coordinating equipment orders, setup, and other workplace logistics
• Plan and coordinate company events, including team meals, celebrations, offsites, leadership retreats, All Hands meetings, board meetings, and holiday events
• Manage event logistics, scheduling, vendor coordination, and day‑of execution
• Oversee company swag, business cards, new-hire welcome packages, employee gifts, and recognition programs

Skills

Office management

Executive assistance

Calendar management

Travel coordination

Vendor management

Event coordination

Microsoft Office Suite

Job description

Office Manager/Administrative Assistant

Our client is a rapidly growing organization is seeking an Office Manager/Administrative Assistant to oversee day-to-day office operations while providing high-level administrative support to the executive team. This is a highly visible, hands‑on role for someone who thrives in a fast‑paced environment, enjoys keeping things organized, and can seamlessly shift between executive support, facilities, vendor management, employee experience, and event coordination.

Why Consider This Office Manager/Administrative Assistant Role?

• Take ownership of a diverse range of office operations and administrative responsibilities
• Enjoy a hybrid working model, offering great work life balance
• Partner directly with executive leadership and support high‑visibility company initiatives
• Play a key role in creating a positive, organized, and engaging workplace experience
• Enjoy a fast‑paced environment where initiative, problem‑solving, and collaboration are valued

Key Responsibilities of the Office Manager/Administrative Assistant:

• Provide administrative support to executive leadership, including calendar management, travel coordination, meeting scheduling, and logistics across multiple time zones
• Oversee daily office operations, including facilities, office supplies, equipment, mail, snacks, and building needs
• Support employee onboarding and offboarding by coordinating equipment orders, setup, and other workplace logistics
• Plan and coordinate company events, including team meals, celebrations, offsites, leadership retreats, All Hands meetings, board meetings, and holiday events
• Manage event logistics, scheduling, vendor coordination, and day‑of execution
• Oversee company swag, business cards, new-hire welcome packages, employee gifts, and recognition programs

Qualifications of the Office Manager/Administrative Assistant:

• Proven experience in office management, operations, executive assistance, or a similar administrative role
• Highly proactive with the ability to work independently and take ownership of responsibilities
• Professional and comfortable interacting with executives, employees, vendors, and other stakeholders
• Proficiency with Microsoft Office Suite and common office technology
• People-oriented approach with a genuine interest in creating a positive employee experience