Front Office Administrator

AppleOne Employment Services; Redwood City (CA); On-site; USD 50,000 - 60,000; Full time

Job summary

AppleOne Employment Services in Redwood City, CA is seeking a polished Front Office Administrator for a temp-to-hire, onsite role. You will be the first point of contact, delivering exceptional client service and keeping a busy front office running smoothly.

The role supports a fast-paced professional office, requiring discretion, organization, and professionalism. You will greet clients, manage calls, schedule meetings, prepare reports, and assist with office documents, mail, and deliveries

Qualifications

• 3 to 5 years of experience in a front office, receptionist, administrative, or customer service role.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Exceptional verbal and written communication skills.
• Strong organizational skills with excellent attention to detail.
• Professional demeanor with strong interpersonal skills and sound judgment.

Responsibilities

• Answer and direct incoming calls professionally while maintaining confidentiality and discretion.
• Greet clients, visitors, vendors, and staff, ensuring a welcoming and polished front office experience.
• Coordinate conference rooms, meeting spaces, calendars, and meeting logistics.
• Prepare, maintain, and distribute reports, correspondence, office documentation, mail, and deliveries.
• Support administrative projects and general office needs while prioritizing multiple deadlines.
• Maintain reception and common areas to ensure a clean, organized, and professional appearance.

Skills

Front desk operations

Reception

Customer service

Organizational skills

Communication skills

Multitasking

Onsite work

Tools

Microsoft Office

Job description

Job Summary

A professional legal office environment in Redwood City, CA is seeking a polished Front Office Administrator for a temp-to-hire opportunity. This onsite role is ideal for an experienced administrative professional who enjoys being the first point of contact, delivering exceptional client service, and keeping a busy front office running smoothly.

The Front Office Administrator will support a sophisticated, fast-paced workplace where professionalism, accuracy, discretion, and organization are highly valued. This is a strong opportunity to join a stable, service-focused environment with collaborative team members, clear expectations, and meaningful daily interaction with clients, visitors, vendors, and internal staff.

Key Responsibilities

• Answer and direct incoming calls professionally while maintaining confidentiality and discretion.
• Greet clients, visitors, vendors, and staff, ensuring a welcoming and polished front office experience.
• Coordinate conference rooms, meeting spaces, calendars, and meeting logistics.
• Prepare, maintain, and distribute reports, correspondence, office documentation, mail, and deliveries.
• Support administrative projects and general office needs while prioritizing multiple deadlines.
• Maintain reception and common areas to ensure a clean, organized, and professional appearance.

Compensation and Benefits

• Compensation: $50,000 to $60,000 per hour.
• Job type: Temp-to-hire.
• Work arrangement: Onsite.
• Location: Redwood City, CA.

Required Qualifications and Skills

• Manage front desk operations, including reception, phone coverage, visitor support, and office presentation.
• Coordinate conference rooms, calendars, meetings, correspondence, reports, mail, and deliveries.
• Provide administrative support in a fast-paced professional office while managing competing priorities.
• 3 to 5 years of experience in a front office, receptionist, administrative, or customer service role.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Exceptional verbal and written communication skills.
• Strong organizational skills with excellent attention to detail.
• Professional demeanor with strong interpersonal skills and sound judgment.
• Ability to manage multiple priorities, meet deadlines, and maintain accuracy under pressure.
• Comfortable working onsite in a client-facing, professional office environment.

Preferred Qualifications

• Experience supporting a legal, corporate, or professional services environment.
• Prior experience coordinating meeting spaces, calendars, reports, and office documentation.
• Ability to represent a high-touch professional environment with poise, discretion, and confidence.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:

https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.