Temp Legal Admin Assistant

AppleOne; Milwaukee (WI); On-site; USD 39,000 - 41,000; Full time

Job summary

AppleOne Employment Services in Milwaukee, WI, seeks a detail-oriented Legal Operations Admin Assistant for a contract role through January 2027 to cover maternity leave. You will support the Law and Policy Department with calendars, travel, expenses, and finance administration in a fast-paced environment.

Responsibilities include coordinating meetings, managing travel, supporting AP processes, KPI tracking, and driving process improvements while maintaining confidentiality and professionalism.

Qualifications

• Provide executive-level administrative and coordination support for legal operations leaders and team members.
• Manage calendars, meetings, travel, expenses, finance administration, reporting, and special projects.
• Support AP, budgeting, vendor setup, purchase orders, payment inquiries, and legal department operational workflows.
• Track department KPIs, maintain documentation, coordinate logistics, and support continuous process improvement.
• Bachelor’s degree preferred.
• Minimum of 4 years of prior executive administrative support or coordinator experience required.
• Experience supporting executives, leaders, or professional teams in a fast-paced environment.
• Proficiency with Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
• Strong calendar management, meeting coordination, travel planning, expense processing, and administrative project support skills.
• Ability to handle confidential and sensitive information ethically and responsibly.
• Strong attention to detail with the ability to prioritize, multitask, and complete work accurately and on time.
• Effective verbal communication skills with confidence interacting across all levels of an organization.
• Strong problem-solving, critical thinking, and follow-up skills.
• Ability to work flexible hours on occasion, including before 8:00 AM or after 5:00 PM when needed.
• Cost-conscious mindset with the ability to understand AP processes, cost centers, deadlines, urgent payment processes, accruals, forecasts, and budgeting cycles.

Responsibilities

• Coordinate calendars, meetings, department-wide events, internal team meetings, AV needs, catering, logistics, and visitor arrangements.
• Manage domestic and complex travel arrangements, including international or multi-city travel, passport and visa support, and detailed expense reporting.
• Support finance and accounts payable processes, including purchase orders, check requests, wire requests, vendor setups, spend reports, billing metrics, and payment-related inquiries.
• Provide administrative support for signature processing, state bar licensing requirements, KPI tracking, reporting, website content updates, mail, FedEx, inter-office mail, and faxes.
• Handle special projects for assigned teams and department-wide initiatives while identifying process improvements and efficiency opportunities.
• Maintain a high level of professionalism, confidentiality, organization, and follow-through while supporting multiple priorities in a fast-paced environment.

Skills

Executive support

Calendar management

Travel planning

Expense processing

Microsoft Office

Communication

Confidentiality

Problem solving

Detail oriented

Education

Bachelor’s degree preferred

Tools

SharePoint

Outlook

Excel

PowerPoint

Job description

Job Summary

We are seeking a detail-oriented Legal Operations Admin Assistant for a contract opportunity in Milwaukee, WI, supporting a high-performing Law and Policy Department within the industrial facilities and infrastructure sector. This role is ideal for an experienced administrative professional who thrives in a fast-paced, executive-level support environment and enjoys keeping teams organized, prepared, and operating efficiently. This is a temp role until January 2027 covering for a maternity leave. The Legal Operations Admin Assistant will support legal operations leadership and team members with meeting coordination, calendars, travel, expenses, finance administration, reporting, and special projects. This is a great opportunity to contribute to a professional, collaborative environment where accuracy, confidentiality, initiative, and continuous improvement are highly valued. You will work with leaders who rely on strong administrative partnership, proactive communication, and sound judgment. The role offers exposure to global business processes, legal operations, finance workflows, and cross-functional coordination, making it a strong fit for someone who wants to make a visible impact while building deeper institutional knowledge.

Key Responsibilities

• Coordinate calendars, meetings, department-wide events, internal team meetings, AV needs, catering, logistics, and visitor arrangements.
• Manage domestic and complex travel arrangements, including international or multi-city travel, passport and visa support, and detailed expense reporting.
• Support finance and accounts payable processes, including purchase orders, check requests, wire requests, vendor setups, spend reports, billing metrics, and payment-related inquiries.
• Provide administrative support for signature processing, state bar licensing requirements, KPI tracking, reporting, website content updates, mail, FedEx, inter-office mail, and faxes.
• Handle special projects for assigned teams and department-wide initiatives while identifying process improvements and efficiency opportunities.
• Maintain a high level of professionalism, confidentiality, organization, and follow-through while supporting multiple priorities in a fast-paced environment.

Compensation and Benefits

• Pay rate: $28 to $30 per hour.
• Job type: Contract/Temporary.
• Location: Milwaukee, WI.

Required Qualifications and Skills

• Provide executive-level administrative and coordination support for legal operations leaders and team members.
• Manage calendars, meetings, travel, expenses, finance administration, reporting, and special projects.
• Support AP, budgeting, vendor setup, purchase orders, payment inquiries, and legal department operational workflows.
• Track department KPIs, maintain documentation, coordinate logistics, and support continuous process improvement.
• Bachelor’s degree preferred.
• Minimum of 4 years of prior executive administrative support or coordinator experience required.
• Experience supporting executives, leaders, or professional teams in a fast-paced environment.
• Proficiency with Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
• Strong calendar management, meeting coordination, travel planning, expense processing, and administrative project support skills.
• Ability to handle confidential and sensitive information ethically and responsibly.
• Strong attention to detail with the ability to prioritize, multitask, and complete work accurately and on time.
• Effective verbal communication skills with confidence interacting across all levels of an organization.
• Strong problem-solving, critical thinking, and follow-up skills.
• Ability to work flexible hours on occasion, including before 8:00 AM or after 5:00 PM when needed.
• Cost-conscious mindset with the ability to understand AP processes, cost centers, deadlines, urgent payment processes, accruals, forecasts, and budgeting cycles.

Preferred Qualifications

• Prior experience working in a legal environment.
• Experience in a global work environment.
• SharePoint experience.
• Familiarity with legal operations, law department administration, state bar licensing support, vendor management, and multi-currency expense reporting.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.