Office Manager

Top Workforce Solutions; Newark (NJ); On-site; USD 54,000 - 66,000; Full time

Job summary

Top Workforce Solutions in Newark, NJ, is seeking an Office Manager to support daily operations for a real estate development and investment company. You will manage calendars, invoicing, vendor coordination, and document management.

The ideal candidate has 3+ years in office management, strong QuickBooks experience, excellent organization and communication, and the ability to work independently. This is a full-time, in-office role with standard business hours.

Qualifications

• 3+ years of experience in office management, administration, operations, or executive support.
• Strong QuickBooks and bookkeeping experience required.
• Excellent organizational, communication, and follow-up skills.
• Ability to work independently, prioritize responsibilities, and take initiative.
• Proficiency with Microsoft Office and standard business software.
• Real estate, property management, construction, or finance preferred.

Responsibilities

• Manage day-to-day office operations and provide direct support to the owner.
• Coordinate calendars, meetings, appointments, emails, and correspondence.
• Process invoices, payments, and expenses and maintain accurate QuickBooks records.
• Assist with bookkeeping and general financial administration.
• Coordinate with vendors, contractors, site managers, and consultants.
• Track deadlines, payments, documents, and outstanding action items.
• Maintain contracts, invoices, company files, and business records.
• Prepare reports, spreadsheets, correspondence, and other business materials.

Skills

Organizational skills

Communication skills

Initiative / self-starter

Multitasking

Education

Bachelor's degree preferred

Tools

QuickBooks

Microsoft Office

Bookkeeping

Job description

Schedule: Monday–Friday, 9:00 AM–5:00 PM

Work Arrangement: Full-Time, In Office

Salary: $60,000 annually

Paid Time Off: 2 weeks

Position Overview

We are seeking a highly organized, proactive, and dependable Office Manager to support the daily operations of a real estate development and investment company.

This position will work directly with the owner and provide administrative and operational support across scheduling, bookkeeping, vendor coordination, document management, and general office operations. The ideal candidate is a self-starter who takes initiative, follows through, and can manage multiple priorities independently.

Key Responsibilities

• Manage day-to-day office operations and provide direct support to the owner.
• Coordinate calendars, meetings, appointments, emails, and correspondence.
• Process invoices, payments, and expenses and maintain accurate QuickBooks records.
• Assist with bookkeeping and general financial administration.
• Coordinate with vendors, contractors, site managers, and consultants.
• Track deadlines, payments, documents, and outstanding action items.
• Maintain contracts, invoices, company files, and business records.
• Prepare reports, spreadsheets, correspondence, and other business materials.
• Handle confidential business and financial information with professionalism and discretion.

Qualifications

• 3+ years of experience in office management, administration, operations, or executive support.
• Strong QuickBooks and bookkeeping experience required.
• Excellent organizational, communication, and follow-up skills.
• Ability to work independently, prioritize responsibilities, and take initiative.
• Proficiency with Microsoft Office and standard business software.
• real estate, property management, construction, or finance preferred.
• Bachelor's degree preferred but not required.

We are an Equal Opportunity Employer and are committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, age, disability, genetic information, marital status, sexual orientation, gender identity or expression, veteran status, or any other characteristic protected by applicable federal, state, or local law.