Office Manager

Topaz International Inc; Canton (OH); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Opportunities for professional development

Startup office environment

Job summary

A start-up construction and real estate office is seeking a highly organized Office Manager to oversee daily operations, including administrative management and project coordination. The ideal candidate will have proven experience in an office management role, particularly in construction or real estate. Responsibilities include maintaining office systems, managing budgets, and providing team support. This full-time on-site position offers a competitive salary, benefits, and opportunities for professional development.

Qualifications

• Proven experience as an Office Manager, preferably in construction or real estate.
• Strong proficiency in Microsoft Office Suite.
• Excellent organizational and multitasking skills.
• Strong verbal and written communication skills.
• Ability to manage and prioritize tasks in a fast-paced environment.
• Basic knowledge of accounting and financial management principles.
• Familiarity with real estate and construction terminology is a plus.

Responsibilities

• Coordinate and oversee daily office operations.
• Maintain office systems, including filing and record-keeping.
• Assist with budget tracking and expense reporting.
• Support real estate and construction projects.
• Assist with budget tracking, expense reporting, and financial records.
• Process invoices, manage accounts payable/receivable, and coordinate with the accounting team.
• Monitor project budgets and ensure timely billing and payments.
• Provide administrative support to management and project teams.
• Schedule and organize meetings, appointments, and events.
• Act as the primary point of contact for vendors, clients, and subcontractors.
• Assist with onboarding and training of new employees.
• Manage office supplies inventory and order as needed.
• Ensure office equipment is operational and coordinate maintenance or repairs.
• Implement and enforce office policies and procedures.
• Maintain a clean, organized, and safe office environment.
• Support real estate and construction projects by maintaining schedules, timelines, and documentation.
• Assist with permitting, licensing, and compliance requirements.
• Track project milestones and communicate updates to stakeholders.

Skills

Organizational skills

Microsoft Office Suite proficiency

Communication skills

Multitasking skills

Problem-solving skills

Basic accounting knowledge

Job description

We are seeking a highly organized and detail‑oriented Office Manager to oversee the daily operations of our construction and real estate office. This role requires a proactive individual with strong administrative skills, excellent communication abilities, and a knack for problem‑solving in a fast‑paced environment.

Please note this office is a start‑up office and will require the skills to set up an office from scratch.

Key Responsibilities

• Administrative Management
  • Coordinate and oversee daily office operations to ensure efficiency and productivity.
  • Maintain office systems, including filing, record‑keeping, and data entry.
  • Manage incoming and outgoing correspondence, including emails, phone calls, and mail.
  • Prepare and distribute company documents, reports, and contracts.
• Assist with budget tracking, expense reporting, and financial records.
• Process invoices, manage accounts payable/receivable, and coordinate with the accounting team.
• Monitor project budgets and ensure timely billing and payments.
• Team Support
  • Provide administrative support to management and project teams.
  • Schedule and organize meetings, appointments, and events.
  • Act as the primary point of contact for vendors, clients, and subcontractors.
  • Assist with onboarding and training of new employees.
• Office Operations
  • Manage office supplies inventory and order as needed.
  • Ensure office equipment is operational and coordinate maintenance or repairs.
  • Implement and enforce office policies and procedures.
  • Maintain a clean, organized, and safe office environment.
• Project Coordination
  • Support real estate and construction projects by maintaining schedules, timelines, and documentation.
  • Assist with permitting, licensing, and compliance requirements.
  • Track project milestones and communicate updates to stakeholders.

Qualifications

• Proven experience as an Office Manager, preferably in construction or real estate.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and project management tools.
• Excellent organizational and multitasking skills.
• Strong verbal and written communication skills.
• Ability to manage and prioritize tasks in a fast‑paced environment.
• Basic knowledge of accounting and financial management principles.
• Familiarity with real estate and construction terminology is a plus.

Work Environment

• Full‑time, on‑site position with occasional travel to project sites if necessary.
• Competitive salary with benefits, including health insurance, paid time off, and opportunities for professional development.

Note: To apply, you need to have a resume to upload. The file format must be Word, Open Document Format, or PDF.