Executive Assistant

Lee Hecht Harrison Nederland B.V.; Houston (TX); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401K plan

Commuter benefits

Paid time off

Job summary

Lee Hecht Harrison Nederland B.V. in Houston, TX seeks a highly organized Executive Assistant to support the CEO and senior leadership on a 10+ month contract.

You will manage calendars, coordinate domestic and international travel, and prepare materials for meetings while handling confidential information with discretion. The role requires exceptional communication, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Bachelor's degree preferred or equivalent professional experience.
• 5+ years of Executive Assistant experience supporting senior executives.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Experience managing complex calendars, travel, and executive priorities.
• Excellent verbal and written communication skills.
• Strong organizational, time management, and multitasking abilities.
• High level of professionalism, discretion, and confidentiality.

Responsibilities

• Manage complex executive calendars, meetings, and scheduling priorities.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and expense reporting.
• Prepare agendas, presentations, reports, and meeting materials.
• Draft and edit correspondence, presentations, and executive communications.
• Organize executive meetings, leadership offsites, and special events.
• Take meeting notes, track action items, and follow up on deliverables.
• Process expense reports, invoices, and budget-related documentation.
• Maintain confidential records, contracts, and executive files.
• Assist with board meetings and leadership communications as needed.
• Identify process improvements and implement more efficient administrative practices.
• Serve as a liaison between executives, employees, clients, and external partners.
• Build strong relationships across departments and represent leadership professionally.
• Handle sensitive and confidential information with discretion and integrity.

Skills

Calendar management

Travel coordination

Communication

Discretion & confidentiality

Time management

Education

Bachelor's degree or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Executive Assistant

Location: Houston, 77046 Reports To: CEO Duration: 10+ Month Contract

Pay rate: $28-35/hour

Position Summary

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive support to senior leadership. The ideal candidate will serve as a trusted business partner, managing executive priorities, coordinating complex schedules, handling confidential information, and ensuring smooth day-to-day operations. This role requires exceptional communication skills, sound judgment, and the ability to thrive in a fast-paced environment while supporting multiple priorities simultaneously.

Key Responsibilities

Executive Support

• Manage complex executive calendars, meetings, and scheduling priorities.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and expense reporting.
• Prepare agendas, presentations, reports, and meeting materials.
• Draft and edit correspondence, presentations, and executive communications.

• Organize executive meetings, leadership offsites, and special events.
• Take meeting notes, track action items, and follow up on deliverables.

Business Operations

• Process expense reports, invoices, and budget-related documentation.
• Maintain confidential records, contracts, and executive files.
• Assist with board meetings and leadership communications as needed.
• Identify process improvements and implement more efficient administrative practices.

Relationship Management

• Serve as a liaison between executives, employees, clients, and external partners.
• Build strong relationships across departments and represent leadership professionally.
• Handle sensitive and confidential information with discretion and integrity.

Qualifications

Required

• Bachelor's degree preferred or equivalent professional experience.
• 5+ years of Executive Assistant experience supporting senior executives.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Experience managing complex calendars, travel, and executive priorities.
• Excellent verbal and written communication skills.
• Strong organizational, time management, and multitasking abilities.
• High level of professionalism, discretion, and confidentiality.

Preferred

• Experience supporting multiple C-suite executives.
• Experience in a fast-paced corporate environment.
• Project coordination or event planning experience.
• Knowledge of expense management and budget tracking systems.

Pay Details: $28.00 to $35.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.