Executive Assistant to Chief Executive Officer

LHH; New Jersey; On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

LHH is seeking an Executive Assistant to provide high-level support to a CEO overseeing multiple businesses. The role requires exceptional organization, discretion, and the ability to manage competing priorities in a fast-paced environment.

You will handle complex calendars, coordinate domestic and international travel, prepare materials, and serve as a trusted partner to the CEO. Occasional after-hours availability and travel are required.

Qualifications

• Bachelor's degree preferred or equivalent combination of education and experience.
• 5+ years of Executive Assistant experience supporting senior leadership, ideally a CEO or founder.
• Experience supporting multiple business entities or family-owned organizations preferred.
• Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent organizational, multitasking, and communication skills.
• Discretion, confidentiality, and independence in managing priorities.
• Korean language proficiency is a plus.

Responsibilities

• Manage complex calendars across multiple businesses, aligning priorities and resolving conflicts.
• Coordinate domestic and international travel, itineraries, lodging, and logistics.
• Prepare meeting materials, presentations, reports, and correspondence.
• Screen and prioritize communications with timely follow-up on critical matters.
• Track action items, deadlines, and deliverables for accountability.
• Coordinate meetings, conferences, and events across entities; liaise with stakeholders.
• Support project management initiatives and strategic priorities.
• Maintain organized systems for documents and confidential information.
• Travel with or on behalf of the CEO approximately 4–5 times per year.

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Job description

Location: Bergen County, NJ (On-site, 5 days per week)

Employment Type: Full-Time

Position Overview

We are seeking a highly professional, resourceful, and proactive Executive Assistant to provide comprehensive support to a CEO overseeing multiple businesses and business interests. This is a high-visibility role requiring exceptional organizational skills, sound judgment, discretion, and the ability to manage competing priorities in a fast-paced environment.

The ideal candidate thrives in an entrepreneurial setting, anticipates needs before they arise, and serves as a trusted partner to the CEO. Flexibility, responsiveness, and a commitment to excellence are essential, including occasional availability outside of standard business hours when urgent matters arise.

Key Responsibilities

Executive Support

• Manage complex calendars across multiple businesses, ensuring priorities are aligned and scheduling conflicts are resolved proactively.
• Coordinate and arrange domestic and international travel, including itineraries, transportation, lodging, and meeting logistics.
• Prepare and organize meeting materials, presentations, reports, and correspondence.
• Screen and prioritize communications, ensuring timely follow-up on critical matters.
• Track action items, deadlines, and deliverables, ensuring accountability and execution.

Business Operations & Coordination

• Serve as a liaison between the CEO and internal teams, external partners, clients, vendors, and key stakeholders.
• Coordinate meetings, conferences, and special events across multiple business entities.
• Assist with project management initiatives and strategic business priorities.
• Conduct research, gather information, and prepare summaries to support business decisions.
• Maintain organized systems for documents, records, and confidential information.
• Travel with and/or on behalf of the CEO as needed, approximately 4-5 times per year, to support business meetings, conferences, site visits, executive events, and other company initiatives.

Administrative Management

• Manage expense reports, invoices, and financial documentation as needed.
• Support contract administration and document preparation.
• Handle highly sensitive and confidential matters with professionalism and discretion.
• Assist with special projects and ad hoc assignments as directed by the CEO.

Qualifications

• Bachelor's degree preferred or equivalent combination of education and experience.
• 5+ years of Executive Assistant experience supporting senior executive leadership, ideally a CEO, President, Founder, or business owner.
• Experience supporting multiple business entities, entrepreneurs, or family-owned organizations is highly preferred.
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Exceptional organizational, multitasking, and time-management skills.
• Excellent written and verbal communication abilities.
• Proven ability to exercise sound judgment and maintain strict confidentiality.
• Ability to work independently while managing multiple priorities with minimal supervision.
• Korean language proficiency is a plus.

Featured benefits

• Medical insurance
• Vision insurance401(k)

Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance