Office Manager

Gainor; New York (NY); On-site; USD 60,000 - 64,350; Full time

Job summary

A non-profit organization is seeking an Office Manager to join their team in Manhattan. The role involves managing office operations, greeting clients, and supporting the CEO and CAO. Ideal candidates will have a Bachelor's degree, relevant experience, and strong organizational skills.

Qualifications

• 1–3 years of experience in office management or administrative support.
• Experience in the non-profit sector is a plus.
• Ability to travel throughout New York City as needed.

Responsibilities

• Greet and welcome clients and guests.
• Manage calendars and handle travel arrangements.
• Coordinate logistics for meetings and maintain office supply inventory.

Skills

Interpersonal skills

Communication skills

Organizational skills

Attention to detail

Bilingual skills

Education

Bachelor's degree in business administration or related field

Tools

Microsoft Office Suite

Job description

Our client, a non-profit organization, is seeking an Office Manager to join their wonderful team! This position is fully onsite at their beautiful Manhattan office.

Job Responsibilities

1. Greet and welcome clients and guests
2. Answer incoming phone calls and transfer to the appropriate department
3. Address customer inquiries and resolve any office-related issues
4. Manage common areas and ensure they are clean and organized
5. Maintain office supply inventory and work with vendors on deliveries
6. Coordinate logistics for meetings (conference room booking, catering, etc.)
7. Maintain office records and files
8. Manage calendars (meetings, travel, etc.)
9. Handle travel arrangements (book flights, accommodation, etc.)
10. Assist in meetings (minutes, documentation, agendas)
11. Handle onboarding for new board members
12. Serve as the primary point of contact for the CEO and CAO
13. Perform other duties as assigned

Skills and Qualifications

1. Bachelor's degree in business administration or a related field
2. 1–3 years of experience in office management or administrative support
3. Proficient in Microsoft Office Suite
4. Experience in the non-profit sector is a plus
5. Ability to travel throughout New York City as needed
6. Ability to lift 25 lbs.
7. Bilingual skills are a plus
8. Excellent interpersonal and communication skills
9. Strong organizational skills and attention to detail

Salary: $60,000 - $64,350 based on experience

Gainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.