Office Manager

LHH US; Illinois; On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Voluntary benefits

EAP program

Commuter benefits

401K plan

Job summary

LHH is seeking an organized Office Manager in Illinois to oversee daily administrative operations and support project teams. You will coordinate with field staff, manage vendors, and maintain project documentation to ensure smooth office function.

Responsibilities include assisting project managers, handling invoices and contracts, and maintaining schedules. A background in construction and strong MS Office skills are preferred for this role.

Qualifications

• 3+ years in office management or project coordination.
• Experience coordinating with field teams and vendors.
• Proficiency in MS Office (Excel, Word, Outlook).
• Strong communication and organizational skills.
• Construction industry experience preferred.
• Ability to manage multiple priorities in fast-paced environment.

Responsibilities

• Manage daily office operations and administrative functions.
• Support project managers with documentation, contracts, permits, and project files.
• Coordinate communication among office, field teams, subcontractors, and clients.
• Maintain construction schedules, reports, and job tracking documentation.
• Process invoices, purchase orders, lien waivers, and vendor payments.
• Manage office supplies, equipment, and vendor relationships.
• Answer phones, respond to emails, and greet visitors.
• Maintain employee records, onboarding paperwork, and compliance documentation.
• Prepare reports, spreadsheets, and presentations as needed.
• Support leadership with calendar management, meetings, and special projects.
• Ensure organized recordkeeping and adherence to company procedures.

Skills

Office management

Administrative coordination

Microsoft Office

Communication skills

Education

Construction industry exposure

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Description

LHH is looking for a highly organized and proactive Office Manager to oversee daily administrative operations and support project teams. This individual will play a key role in ensuring smooth office function, coordinating with field staff, managing vendors, and maintaining accurate project documentation.

Responsibilities

• Manage daily office operations and administrative functions
• Support project managers with documentation, contracts, permits, and project files
• Coordinate communication between the office, field teams, subcontractors, and clients
• Maintain construction schedules, reports, and job tracking documentation
• Process invoices, purchase orders, lien waivers, and vendor payments
• Manage office supplies, equipment, and vendor relationships
• Answer phones, respond to emails, and greet visitors
• Maintain employee records, onboarding paperwork, and compliance documentation
• Prepare reports, spreadsheets, and presentations as needed
• Support leadership with calendar management, meetings, and special projects
• Ensure organized recordkeeping and adherence to company procedures

Qualifications

• 3+ years of Office Manager, Administrative Manager, Project Coordinator, or related experience
• Construction industry experience preferred
• Strong knowledge of Microsoft Office Suite, including Excel, Word, and Outlook
• Experience with accounting or ERP systems is a plus
• Excellent communication and organizational skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong attention to detail and problem-solving abilities
• Professional and customer-focused demeanor

Pay/Benefits

• $60,000 - $75,000 depending on experience
• Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria

Pay Details: $60,000.00 to $75,000.00 per year

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity

Employer/Veterans/Disabled

Military connected talent encouraged to apply

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

Fair Chance Ordinances

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.