Executive Assistant

Lee Hecht Harrison Nederland B.V.; New York (NY); On-site; USD 55,000 - 69,000; Full time

Benefits offered by this job

Health insurance

401K plan

Paid leave

Job summary

LHH Recruitment Solutions in New York City is seeking a Senior Executive Assistant to provide high-level executive support to two members of the C-suite, including a Chief-level Communications & Marketing executive and the CFO.

The ideal candidate is polished, highly organized, exercises excellent judgment, anticipates needs, manages competing priorities with ease, and is comfortable operating in a fast-paced, highly confidential environment.

Qualifications

• Minimum of 4 years of experience supporting C-suite or senior executive leadership
• Bachelor’s degree preferred
• Demonstrated experience managing complex executive calendars, meetings, travel, correspondence, and expenses
• Exceptional written communication, grammar, proofreading, and editing skills
• Strong judgment and ability to anticipate needs and prioritize with limited supervision
• Excellent organizational, time-management, and follow-through skills
• Strong interpersonal skills and ability to interact professionally with senior leaders and external stakeholders
• Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint; Adobe/Acrobat experience preferred
• Ability to work effectively under pressure while managing multiple deadlines and confidential matters
• Experience within a legal, nonprofit, advocacy, or similarly mission-driven environment is a plus
• Flexibility to accommodate the needs of senior executives when necessary

Responsibilities

• Serve as a key point of contact for internal and external stakeholders on behalf of senior executives
• Manage complex calendars, scheduling, meeting coordination, and changing priorities
• Monitor and prioritize correspondence and ensure time-sensitive matters receive appropriate follow-up
• Draft and proofread executive correspondence, communications, reports, presentations, and other materials
• Coordinate meetings from start to finish, including agendas, materials, conference logistics, technology, and catering
• Manage executive travel arrangements and related logistics, including travel associated with Board and committee meetings
• Prepare and process expense reports
• Communicate effectively with executive leadership, direct reports, clients, vendors, partners, and other stakeholders
• Track executive deliverables, administrative priorities, and deadlines to ensure timely completion
• Conduct research and summarize findings as needed
• Handle confidential and sensitive information with the highest level of discretion
• Independently manage special projects and additional executive support needs from conception through completion

Skills

C-suite support

Calendar management

Travel coordination

Executive communications

Discretion

Education

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Adobe Acrobat

Job description

Senior Executive Assistant

LHH Recruitment Solutions is seeking an experienced Senior Executive Assistant on behalf of a mission-driven organization in New York City. This position will provide high-level executive and administrative support to two members of the organization’s C-suite leadership team, including a Chief-level Communications & Marketing executive and the CFO.

The ideal candidate is a polished, highly organized executive support professional who exercises excellent judgment, anticipates needs, manages competing priorities with ease, and is comfortable operating in a fast-paced, highly confidential environment.

Key Responsibilities

• Serve as a key point of contact for internal and external stakeholders on behalf of senior executives

• Manage complex calendars, scheduling, meeting coordination, and changing priorities

• Monitor and prioritize correspondence and ensure time-sensitive matters receive appropriate follow-up

• Draft and proofread executive correspondence, communications, reports, presentations, and other materials

• Coordinate meetings from start to finish, including agendas, materials, conference logistics, technology, and catering

• Manage executive travel arrangements and related logistics, including travel associated with Board and committee meetings

• Prepare and process expense reports

• Communicate effectively with executive leadership, direct reports, clients, vendors, partners, and other stakeholders

• Track executive deliverables, administrative priorities, and deadlines to ensure timely completion

• Conduct research and summarize findings as needed

• Handle confidential and sensitive information with the highest level of discretion

• Independently manage special projects and additional executive support needs from conception through completion

Qualifications

• Minimum of 4 years of experience supporting C-suite or senior executive leadership

• Bachelor’s degree preferred

• Demonstrated experience managing complex executive calendars, meetings, travel, correspondence, and expenses

• Exceptional written communication, grammar, proofreading, and editing skills

• Strong judgment and ability to anticipate needs and prioritize with limited supervision

• Excellent organizational, time-management, and follow-through skills

• Strong interpersonal skills and ability to interact professionally with senior leaders and external stakeholders

• Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint; Adobe/Acrobat experience preferred

• Ability to work effectively under pressure while managing multiple deadlines and confidential matters

• Experience within a legal, nonprofit, advocacy, or similarly mission-driven environment is a plus

• Flexibility to accommodate the needs of senior executives when necessary

This is an excellent opportunity for an accomplished Executive Assistant who enjoys being a trusted partner to senior leadership and wants to contribute within a high-impact, mission-driven organization.

Pay Details: $40.00 to $50.00 per hour

Search managed by: Renee Walker

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

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