Office Manager

NorthShire Inc; Nashua (NH); Hybrid; USD 48,000 - 68,000; Full time

Benefits offered by this job

Hybrid schedule

401k match

Mileage reimbursement

MacBook Pro provided

Paid time off

Career advancement opportunities

Job summary

NorthShire Inc., a landscaping company specializing in landscape maintenance and snow plowing, seeks an organized Office Manager for a hybrid role. You will be the first full-time office employee, handling schedules, invoices, vendor negotiations, and office systems while leveraging Jobber for scheduling, estimating, and invoicing.

You should be proficient in QuickBooks, comfortable with a home-office setup, and ready to drive efficient processes in a dynamic, service-based environment with

Qualifications

• High school diploma or GED required; some college preferred.
• Proven Office Manager experience in a home-service-based company.
• Expert in QuickBooks; experience with Jobber or similar CRM is a plus.
• Strong MS Office skills; ability to work from a home office.

Responsibilities

• Manage calendars for appointments, meetings, and field operations.
• Optimize office processes using Jobber and QuickBooks.
• Pay and record invoices; maintain general office budget.
• Negotiate contracts and pricing with vendors and service providers.
• Collaborate with ADP for payroll, hiring, benefits, and tax forms.

Skills

Time management

Communication skills

Vendor negotiation

Financial administration

CRM proficiency

Education

High school diploma/GED

Some college

Tools

QuickBooks

Jobber

ADP

Microsoft Office

Job description

Office Manager - NorthShire Inc. Benefits/Perks

Benefits

• Flexible hybrid work-from-home schedule
• Competitive compensation
• Competitive salary
• Paid time off
• Career advancement opportunities
• 401k match
• Mileage reimbursement for work-related trips (excluding office commutes)
• Provided with MacBook Pro (Jobber, QuickBooks, T-Mobile DIGITS, ADP)

Job Summary

NorthShire Inc., a landscaping company specializing in landscape maintenance and commercial snow plowing, is seeking a highly organized Office Manager for a hybrid work-from-home role. As the first full-time office employee, you will take over critical administrative tasks from the company president/owner, ensuring smooth and efficient operations. Responsibilities include managing schedules, handling invoices, negotiating with vendors, maintaining office systems, and leveraging field-based CRM tools like Jobber for scheduling, estimating, and invoicing. The ideal candidate is comfortable answering phones, has expertise in QuickBooks, and thrives in a dynamic, home-service-based environment.

Responsibilities

• Manage calendars for appointments, meetings, and field operations
• Optimize office processes and implement efficient systems using Jobber and QuickBooks
• Pay and record invoices, ensuring accurate general office budget maintenance
• Negotiate contracts and pricing with vendors and service providers
• Collaborate with ADP for payroll, hiring, benefits, and tax form management
• Utilize Jobber to:
  • Apply customer tags and fill custom fields for comprehensive data management
  • Enroll regular mowing customers in autopay for steady cash flow
  • Explore AI Receptionist for after-hours call handling
  • Answer phones and communicate effectively with clients and team members
  • Perform occasional work-related trips (e.g., bank, office supply store, jobsite check-ins) with mileage reimbursement

Qualifications

• High school diploma/GED required; some college preferred
• Proven experience as an Office Manager, preferably in a home-service-based company
• High level of expertise in QuickBooks; experience with Jobber or similar field-based CRM is a plus
• General understanding of landscape maintenance, landscape construction, and commercial snow plowing
• Proficient in Microsoft Office, Excel, and Outlook and/or Mac/Google Drive equivalent
• Excellent time management, problem-solving, and attention to detail
• Strong verbal and written communication skills
• Ability to work independently from a home office with:
  • Personal cell phone
  • Dedicated home office/workspace
  • Dependable transportation for occasional office/shop visits
• Comfortable with a wide variety of tasks and applications
• Experience with T-Mobile DIGITS, ADP, or similar VOIP/payroll systems is a plus

Work Environment

• Hybrid role with significant work-from-home flexibility
• Occasional travel to office/shop locations as needed
• Work-related trips (e.g., bank, jobsite check-ins) eligible for mileage reimbursement

Flexible work from home options available.