Office Manager

Precision Pavers; Celina (TX); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

PTO: 10 days/year (accrues)

Paid holidays: 6 paid holidays/year

Full-time W-2 Employment

Job summary

Precision Pavers is seeking a highly organized Office Manager to own day-to-day office operations in the Dallas area. This hands-on role blends QuickBooks bookkeeping, admin coordination, and scheduling/client communication to keep jobs organized and clients informed.

You’ll work closely with ownership to improve processes and grow with the company. We’re a family-run outdoor living business with a professional but relaxed culture.

Qualifications

• 3+ years in office management or admin coordination (construction/home services a plus).
• QuickBooks experience at daily use level (AP/AR, invoicing, payments, basic reporting).
• Strong organization and attention to detail; accuracy matters.
• Able to manage multiple priorities without mixing details between jobs.
• Professional communication skills (phone, email, client-facing updates).
• High initiative: problem-solve, look things up, ask smart questions, move work forward.
• Willing to complete a background check.

Responsibilities

• Own day-to-day QuickBooks activity (transactions, categorization, reconciliation support).
• Manage accounts payable/receivable, invoicing, vendor payments, and customer billing follow-up.
• Maintain clean, accurate records for internal tracking and coordination with the outside accounting firm.
• Keep schedules organized and updated; communicate scheduling timelines/changes with clients.
• Handle incoming calls/emails and maintain professional, timely client communication.
• Maintain organized digital and physical files (job info, client records, photos, notes, documents).
• Track key job and office details to ensure accuracy (dates, addresses, scope notes, materials).
• Support ownership with admin tasks and process improvements that reduce bottlenecks.
• Proactively identify gaps/problems and propose solutions.

Skills

Organization

Detail orientation

Communication

Multitasking

Initiative

Tools

QuickBooks

Job description

Be the engine behind a busy, successful outdoor living company.

Precision Pavers is a family-run hardscape and outdoor living business with three field crews and a long-standing reputation in the Dallas area. We're looking for a highly organized, detail-driven Office Manager who can take ownership of the day-to-day office operation, keeping our finances, scheduling, and client communication running smoothly. If you're the kind of person who naturally creates order, catches mistakes before they happen, and doesn't wait to be told what to do, you'll thrive here.

Precision Pavers is a small, tight-knit, family-owned company serving the Dallas Metroplex with paver installation and outdoor living projects. Our culture is professional but relaxed, people are treated like family, we keep things flexible when we can, and we value strong work, good communication, and a sense of humor. We're growing, and ownership needs a true operational partner in the office to help the business run cleaner, faster, and more organized.

This is a hands-on office leadership role combining QuickBooks-based bookkeeping, administrative coordination, and scheduling/client communication. You'll be the hub that keeps information accurate, jobs organized, and clients informed, while working closely with ownership. This role may expand over time based on company growth and performance

Key Responsibilities

• Own day-to-day QuickBooks activity (transactions, categorization, reconciliation support)
• Manage accounts payable/receivable, invoicing, vendor payments, and customer billing follow-up
• Maintain clean, accurate records for internal tracking and coordination with the outside accounting firm
• Keep schedules organized and updated; communicate scheduling timelines/changes with clients
• Handle incoming calls/emails and maintain professional, timely client communication
• Maintain organized digital and physical files (job info, client records, photos, notes, documents)
• Track key job and office details to ensure accuracy (dates, addresses, scope notes, materials, etc.)
• Support ownership with admin tasks and process improvements that reduce bottlenecks
• Proactively identify gaps/problems and propose solutions (you'll be trusted to take initiative)

Qualifications

• 3 or more years of experience in office management, admin coordination, or similar operations role (construction/home services a plus)
• QuickBooks experience required (daily use level, AP/AR, invoicing, payments, basic reporting support)
• Strong organization and attention to detail, accuracy matters here
• Comfortable managing multiple priorities without mixing details between jobs
• Professional communication skills (phone, email, client-facing updates)
• High initiative: you problem-solve, look things up, ask smart questions, and move work forward
• Ability to handle constructive feedback and follow direction while still thinking independently
• Must be willing to complete a background check upon a conditional job offer
• Comfortable learning new software (JobTread or similar).
  
• Full-time position, W-2 Employment
• Pay: $70,000 to $80,000 per year, depending on experience and impact
• Performance-based growth opportunities (raises, expanded responsibility)
• Benefits note: We currently do not offer structured benefits (health/retirement). Compensation is designed to reflect that.
• PTO: 10 days/year (accrues)
• Paid holidays: 6 paid holidays/year

Schedule:

Monday to Friday, 8:00 am to 5:00 pm

Precision Pavers is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law.

Experience

Mid-Level (4 - 7 years)

Job type

Full Time

Additional benefits

• Full-time position, W-2 Employment
• Paid holidays: 6 paid holidays/year
• Pay: $70,000 to $80,000 per year, depending on experience and impact
• Performance-based growth opportunities (raises, expanded responsibility)
• PTO: 10 days/year (accrues)
• Schedule: Monday to Friday, 8:00 am to 5:00 pm