Administrative Assistant - Landscaping

Sundance Enterprises Inc; Chantilly (VA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Opportunity for advancement

Paid time off

Competitive salary

Job summary

Sundance Enterprises Inc. in Chantilly, VA, is seeking a Landscape Administrative Assistant to support daily office operations for a busy landscaping crew.

You will answer calls, process emails, manage supplies, track inventories, assist with billing and payroll tasks, and help coordinate field staff while keeping records accurate and up to date. This role blends office work with occasional on-site tasks in a fast-paced environment.

Qualifications

• Proficient with MS Word, Excel, and email.
• Highly organized with strong attention to detail.
• Ability to multitask and adapt to changing priorities.
• Strong communication and teamwork abilities.
• Reliable, professional work ethic.
• Able to lift up to 40 lbs and assist with field tasks.
• Valid driver’s license with a clean record.
• Willingness to support both office and field work.

Responsibilities

• Answer incoming calls efficiently and direct inquiries as needed.
• Respond to emails promptly and maintain professional communication.
• Keep office and kitchen supplies organized, stocked, presentable.
• Track inventory and provide order lists to the Office Manager.
• Assist with data entry, document organization, and basic admin tasks.
• Support billing, collections, receipts, and basic financial records.
• Assist field employees with questions and office support needs.
• Support payroll tasks including time entry tracking.
• Maintain accurate employee files and company records.
• Assist with seasonal landscaping tasks and related duties.
• Run occasional errands and supply pickups as required.
• Help maintain daily office flow and overall organization.

Skills

Microsoft Word

Microsoft Excel

Email communication

Highly organized

Attention to detail

Multitasking

Team player

Valid driver's license

Lift up to 40 lbs

Job description

Benefits:

• Opportunity for advancement
• Paid time off
• Competitive salary

Job description:

We are looking for a reliable and organized individual to join our landscaping company as a Landscape Administrative Assistant. This role involves day-to-day office work in a fast-paced environment.

Key Responsibilities (include but not limited to):

• Answer incoming calls efficiently and direct or handle inquiries as needed
• Respond to emails promptly and maintain clear, professional communication
• Keep office and kitchen supplies organized, stocked, and presentable
• Track inventory and provide the Office Manager with order lists as needed
• Assist with basic administrative tasks, data entry, and document organization
• Support billing, collections, receipt tracking, and basic financial recordkeeping
• Assist field employees with questions and general office support needs
• Support payroll tasks including time entry tracking and record updates
• Maintain accurate and organized employee files, contracts, and company records
• Assist with seasonal work such as spring flowers, mulch season, leaf season, fall flowers and holiday work
• Assist with occasional errands, supply pickups, and other company needs as required
• Help support daily office flow and overall organization as needed

Skills & Qualifications:

• Strong computer skills, including Microsoft Word, Excel, and email communication
• Highly organized with strong attention to detail and cleanliness in work habits
• Ability to multitask, stay focused under pressure, and manage changing priorities
• Strong communication skills and ability to work well in a team environment
• Reliable, professional, and consistent strong work ethic
• Ability to lift up to 40 lbs
• Valid driver’s license with a clean driving record
• Willingness to assist with hands-on tasks and work in both office and field environments when needed