Office Administrator for Commercial Residential Lawn Shrub Tree Fertilization Pest Control

Terrapin Lawn Care LLC; San Antonio (FL); On-site; USD 42,000 - 55,000; Full time

Job summary

Terrapin Lawn Care LLC is seeking an organized Office Administrator/Office Manager to oversee daily administrative operations, including bookkeeping, HR support, and vendor coordination. The role supports leadership, employees, and customers to keep the office compliant and efficient.

The ideal candidate has 3+ years in office management, strong QuickBooks Online proficiency, and excellent time management and communication skills.

Qualifications

• 3+ years of experience in office management or administrative support.
• Proficient in QuickBooks Online with strong bookkeeping fundamentals.
• Excellent time management and problem-solving skills.
• Strong attention to detail and organizational ability.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficient in Microsoft Office and Google Workspace.
• Strong communication and interpersonal skills.

Responsibilities

• Manage day-to-day office operations, including supplies, scheduling, communications, and vendor coordination.
• Handle full-cycle accounts payable and receivable in QuickBooks Online.
• Reconcile bank accounts, credit cards, and vendor statements.
• Assist with payroll processing and employee onboarding documentation.
• Maintain and organize digital and physical filing systems.
• Prepare basic financial reports for ownership or CPA review.
• Monitor and maintain office budgets, ensuring cost-effective operations.
• Support compliance with local, state, and federal reporting requirements.
• Provide administrative support to ownership and team members as needed.
• Serve as the primary point of contact for office-related inquiries and issues.

Skills

QuickBooks Online

Microsoft Office

Google Workspace

Time management

Problem-solving

Detail-oriented

Communication

Interpersonal skills

Multitasking

Tools

QuickBooks Online

Microsoft Excel

Google Docs/Sheets

Job description

Terrapin Lawn Care is seeking a highly organized, dependable Office Administrator to oversee the day-to-day administrative functions of our growing company. This role is essential to keeping our office organized, compliant, and operating efficiently while supporting our leadership team, employees, and customers.

We are seeking a reliable and detail-oriented Office Manager to oversee daily administrative operations and support our growing business. The ideal candidate will have strong experience in QuickBooks Online , exceptional organizational skills, and the ability to manage a variety of tasks across accounting, HR, and general office management. This role is essential to maintaining the smooth and professional operation of our office.

Key Responsibilities:

• Manage day-to-day office operations, including supplies, scheduling, communications, and vendor coordination

• Handle full-cycle accounts payable and receivable in QuickBooks Online

• Reconcile bank accounts, credit cards, and vendor statements

• Assist with payroll processing and employee onboarding documentation

• Maintain and organize digital and physical filing systems

• Prepare basic financial reports for ownership or CPA review

• Monitor and maintain office budgets, ensuring cost-effective operations

• Support compliance with local, state, and federal reporting requirements

• Provide administrative support to ownership and team members as needed

• Serve as the primary point of contact for office-related inquiries and issues

Qualifications:

• 3+ years of experience in office management or administrative support

• Proficient in QuickBooks Online with strong understanding of bookkeeping fundamentals

• Excellent time management and problem-solving skills

• Strong attention to detail and organizational ability

• Ability to multitask and prioritize in a fast-paced environment

• Proficient in Microsoft Office and Google Workspace

• Strong communication and interpersonal skills

Preferred Qualifications:

• Experience in a small business or service-based environment

• Familiarity with payroll platforms (e.g., Gusto)

• Light HR experience or interest in growing into HR responsibilities

Work Environment:

• Office-based with standard weekday hours

• Some flexibility may be available based on business needs