Office Manager

Moran Consultants; Fort Worth, Arlington (TX, TX); On-site; USD 50,000 - 70,000; Full time

Job summary

A consulting firm in Keller, Texas is seeking an Office Manager to provide administrative support, manage office operations, and assist with recruiting. The ideal candidate will have 5+ years of office management experience, strong communication skills, and proficiency in office software. This full-time role involves overseeing office functions, maintaining supplies, and coordinating interviews.

Qualifications

• Minimum 5 years of office management experience.
• Recruiting experience including applicant screening and interview coordination.
• Experience with HR functions is a plus.

Responsibilities

• Provide clerical and administrative support to Management and the COO.
• Handle client inquiries professionally and timely.
• Manage the recruiting process from job postings to candidate communication.

Skills

Communication skills

Problem-solving abilities

Attention to detail

Task-oriented mindset

Self-motivated

Tools

Microsoft Teams

Microsoft Word

Microsoft Excel

Microsoft Outlook

Adobe Acrobat PDF

Staffing Software

Job description

Overview

Location: Keller, Texas. The position involves coordinating meetings and office events, answering inbound calls, distributing mail to employees, and handling outgoing mail. The candidate should have a friendly demeanor to effectively interact with office visitors and interview candidates.

Responsibilities

1. Provide clerical and administrative support to Management and the COO, as needed.
2. Report directly to the Team Development and Operations Manager for guidance on additional duties.
3. Monitor general company email accounts and distribute messages accordingly.
4. Handle client inquiries in a professional and timely manner.
5. Comply with local, state, and federal government reporting requirements.
6. Ensure the security, integrity, and confidentiality of all company data.
7. Maintain a safe and secure office environment.
8. Organize and manage physical and electronic filing systems.
9. Oversee vendor and service provider relationships, including cleaners, maintenance, pest control, water services, etc.
10. Manage and replenish office supply inventory.
11. Track and maintain office equipment.
12. Plan and execute company events and promotional activities.
13. Provide general office support as needed across departments.
14. Recruiting - assist with job postings, including drafting and managing listings on various platforms, screen applicants to ensure alignment with position requirements, coordinate and schedule interviews with candidates and hiring managers. Maintain timely communication with candidates throughout the hiring process. Ensure managers stay on track with hiring timelines and follow-up steps.
15. Greet visitors.

Qualifications

1. Solid understanding of business and management principles.
2. Minimum 5 years of office management experience.
3. Effective communication and problem-solving abilities.
4. High attention to detail and task-oriented mindset.
5. Self-motivated with a powerful sense of urgency.
6. Proficiency with office software and computer systems is important.
7. Recruiting experience, including applicant screening and interview coordination.
8. Experience with HR functions such as recruitment support, onboarding assistance, employee record management, employee lifecycle support and basic knowledge of HR policies and procedures is a plus.

Proficiencies

• Microsoft Teams
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Adobe Acrobat PDF
• Staffing Software

Seniority level

1. Mid-Senior level

Employment type

1. Full-time

Job function

1. Administrative

Industries

1. Construction