Office Administrator

Functional Sourcing; United States; On-site; USD 40,000 - 50,000; Full time

Job summary

Functional Sourcing is looking for a highly organized and detail-oriented Office Administrator to support daily office operations and ensure a smooth work environment. This role requires strong communication skills and the ability to multitask effectively in a fast-paced office.

Responsibilities include general administrative duties, scheduling meetings, and managing office supplies. The ideal candidate should have 1–3 years of experience in a similar role along with proficiency in Microsoft Office.

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• 1–3 years of experience in an office, administrative, or clerical role.
• Proficiency in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Perform general administrative duties including filing and data entry.
• Answer and direct phone calls and emails professionally.
• Schedule meetings and manage calendars.

Skills

Organizational skills

Communication skills

Multitasking

Education

High school diploma

Associate's or Bachelor's degree

Tools

Microsoft Office

Job description

Job Overview

We are seeking a highly organized and detail‑oriented Office Administrator to support daily office operations and ensure a smooth and efficient work environment.

The ideal candidate will be responsible for administrative tasks, internal coordination, and general office support. This role requires strong communication skills, professionalism, and the ability to multitask in a fast‑paced office setting.

Key Responsibilities

• Perform general administrative duties including filing, data entry, and document management.
• Answer and direct phone calls, emails, and other correspondence in a professional manner.
• Schedule meetings, manage calendars, and coordinate appointments.
• Prepare reports, presentations, and internal documents as needed.
• Maintain office supplies inventory and place orders when necessary.
• Support internal teams with administrative and clerical tasks.
• Assist with onboarding paperwork for new employees.
• Ensure the office environment is organized, clean, and compliant with company policies.
• Handle confidential information with discretion and professionalism.

Qualifications & Requirements

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• 1–3 years of experience in an office, administrative, or clerical role.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong written and verbal communication skills in English.
• Excellent organizational and time‑management abilities.
• Ability to multitask and prioritize tasks effectively.
• Professional demeanor and positive attitude.

Preferred Skills

• Experience with office management software or CRM systems.
• Basic knowledge of bookkeeping or invoicing.