Office Manager/Executive Assistant

MK Search; Houston (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

A Houston-based firm is seeking an Office Manager/Executive Assistant who can take ownership of office operations and provide high-level executive support. The ideal candidate has over 5 years of experience in office management, is self-motivated, and can efficiently juggle multiple priorities. Responsibilities include managing office logistics, coordinating travel and meetings, and ensuring a professional environment. This role offers opportunities for problem-solving and the ability to self-direct within a fast-paced setting.

Qualifications

• 5+ years of experience in office management or executive support.
• Experience supporting senior leaders and managing office logistics.
• Proficient in Microsoft Office and scheduling tools.

Responsibilities

• Take ownership of the office environment and operations.
• Manage executive calendars, scheduling, and meeting logistics.
• Coordinate travel arrangements and handle sensitive information.

Skills

Office management

Executive support

Organizational skills

Problem-solving

Communication skills

Time management

Microsoft Office proficiency

Job description

We’re partnering with an organization located in the Galleria that’s looking for an Office Manager/Executive Assistant who thrives on ownership and takes pride in running a polished, well-functioning workplace. This role is ideal for someone who is proactive, self-driven, and comfortable handling everything from high-level executive support to the day-to-day details that keep an office running smoothly. This is not a narrow role — you’ll be trusted to own the office from end to end, anticipate needs, and keep leadership focused by handling the logistics behind the scenes.

Key Responsibilities

Office & Facilities Operations

• Take full ownership of the office environment, ensuring it remains organized, professional, and fully operational at all times
• Serve as the main liaison with building management, service providers, and vendors
• Coordinate maintenance, repairs, cleaning services, security access, and office equipment needs
• Manage supply inventory, place orders, and ensure the kitchen and shared spaces are consistently stocked and presentable
• Oversee office expenses, invoices, and vendor billing with strong attention to detail
• Lead office buildouts, relocations, or reconfigurations as needed
• Prepare workspaces and access for new team members in partnership with internal teams
• Identify opportunities to streamline processes and improve operational efficiency
• Provide hands‑on administrative support to senior leadership
• Manage calendars, scheduling, and meeting logistics
• Prepare leadership for meetings by organizing materials, agendas, and key details
• Coordinate travel arrangements and itineraries
• Support special projects and leadership initiatives as they arise
• Handle sensitive information with discretion and professionalism

Coordination & Communication

• Act as the central hub for office logistics and internal coordination
• Support onsite meetings, leadership sessions, and visiting guests
• Maintain consistent standards for office presentation and hospitality
• Partner cross-functionally with HR, IT, and leadership to support onboarding and daily operations

Qualifications

• 5+ years of experience in office management, executive support, or a blended operations role
• Experience supporting senior or executive-level leaders
• Experience with office buildouts, relocations, or space planning
• Background in a corporate or professional services environment
• Proven ability to independently run an office without constant direction
• Exceptionally organized, detail-oriented, and able to juggle multiple priorities with ease
• Polished, professional, and confident in a fast-paced environment
• Self‑motivated problem‑solver who figures things out and takes initiative
• Strong written and verbal communication skills
• Comfortable wearing many hats — no task is “too small”
• Proficient with Microsoft Office and scheduling tools