Office Manager I

Symphony Care Alliance; Jacksonville (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

Symphony Care Alliance in Jacksonville, FL is seeking a detail‑oriented Office & Administration Manager to oversee daily operations. You will coordinate facilities, manage vendors, handle budgets, and support HR onboarding, events, and reception.

Knowledge of Microsoft 365 and Google Workspace is required, and strong communication is essential for effective collaboration across teams and with stakeholders.

Qualifications

• High school diploma or GED required.
• Strong organization and prioritization skills.
• Clear written and verbal communication abilities.
• Experience coordinating with HR, Finance and Operations stakeholders.
• Proficiency with Microsoft 365 and Google Workspace.

Responsibilities

• Oversee office operations including facilities coordination, supplies, equipment, cleaning, maintenance and moves.
• Manage vendor and contract relationships, negotiate terms and oversee services.
• Monitor budgeting and finance, process invoices and purchase orders, identify savings.
• Handle administrative tasks such as filing, records and correspondence.
• Support HR onboarding, induction packs, scheduling and benefits enrollment.
• Coordinate receptionist duties and company events, travel arrangements.
• Operate desk booking tools, access control, asset inventories and basic IT troubleshooting.

Skills

Organization

Communication

Stakeholder management

MS 365 / Google Workspace

Leadership

Education

High school diploma or GED

Tools

Microsoft 365

Google Workspace

Job description

Description

Key Responsibilities

• Office operations: Facilities coordination, supplies, equipment, cleaning, maintenance, moves/changes.
• Vendor & contract management: Maintain relationships, negotiate terms, oversee repairs and services.
• Budgeting & finance: Track spending, process invoices, manage purchase orders, identify cost savings.
• Administrative tasks: Filing, updating records, answering calls, correspondence handling.
• HR & people support: Onboarding, induction packs, scheduling, benefits enrollment, light compliance.
• Reception & events: Visitor management, meeting room coordination, company events, travel arrangements
• Technology & systems: Desk booking tools, access control, asset inventories, basic IT troubleshooting.

Required Skills

• Strong organization and prioritization
• Clear written and verbal communication
• Stakeholder management across HR, Finance, Operations
• Technology proficiency (Microsoft 365, Google Workspace)
• Leadership, attention to detail, budget management
  

Education & Experience

• High school diploma or GED minimum