Office Manager

AlphaStaff, Inc.; Florida; On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Discretionary performance bonus

401(k) with match

Paid holidays and vacation

Job summary

AlphaStaff, Inc. is seeking an experienced Office Manager for a rapidly growing investment firm’s corporate headquarters in Florida.

You will oversee day‑to‑day operations, vendor management, executive calendar support, travel coordination, and event catering to maintain a polished, professional office environment. Key focus areas include budget oversight, office policies and procedures, maintenance requests, lease coordination, and coordinating annual meetings and town halls.

Qualifications

• 3–7 years of experience in office management or corporate operations.
• Demonstrated experience managing vendors, budgets, and office systems.
• Strong proficiency in Microsoft Office Suite and expense management tools.
• Excellent written and verbal communication with a polished, professional presence.

Responsibilities

• Own all aspects of daily office operations: mail distribution, supply management, equipment maintenance, and keeping the office clean and stocked.
• Serve as the primary contact for building management and coordinate maintenance requests to resolution.
• Manage vendor relationships for office services (cleaning, catering, supplies, technology, security) including contracts and invoicing.
• Oversee office technology needs with IT—conference room AV, printers, and equipment coordination.
• Manage the office budget, track expenses, and identify cost-saving opportunities.
• Develop and maintain office policies, procedures, and operational documentation.
• Support real estate and lease-related administrative matters in coordination with leadership.
• Lead logistics for annual corporate meetings, town halls, and all-hands events.
• Coordinate catering for corporate events, team lunches, and office gatherings.
• Support culture and employee experience initiatives, including team celebrations and office traditions.
• Partner with leadership on holiday gifting strategy and execution.
• Manage the corporate travel portal and travel processes within policy.

Skills

Vendor management

Budget management

Office operations

Communication

Tools

Microsoft Office

Job description

A client of AlphaStaffHCM™ is searching for an Office Manager to support their corporate office and leadership. The client is a rapidly growing investment firm specializing in alternative real estate asset classes such as self-storage, manufactured housing, RV parks, small bay industrial, and car washes.

Day to day:

• We are seeking an experienced, highly organized, energetic, self-starter, proactive, and detail-oriented Office Manager to oversee the day-to-day operations of the clients headquarters and provide essential support to executive leadership. This role is the operational heartbeat of our office—responsible for everything from vendor management to executive calendar support, corporate event catering, and travel coordination. The ideal candidate takes pride in a well-run office, anticipates needs before they arise, and brings a polished, can-do attitude to every task, including the unglamorous ones. Someone who loves coming to the office and sets the tone for a professional, welcoming environment.

Key responsibilities:

• Own all aspects of daily office operations: mail distribution, supply management, equipment maintenance, and ensuring the office is consistently clean, organized, and well-stocked.
• Serve as the primary point of contact for building management, coordinating maintenance requests, repairs, and follow-up to resolution.
• Manage vendor relationships for office services (cleaning, catering, supplies, technology, security), including contract oversight and invoice processing.
• Oversee office technology needs in partnership with IT—conference room AV setups, printer maintenance, and general equipment coordination.
• Manage the office budget, tracking expenses and identifying cost-saving opportunities.
• Develop and maintain office policies, procedures, and operational documentation.
• Support real estate and lease-related administrative matters as needed in coordination with leadership.
• Lead logistics planning and execution for the annual corporate meeting, town halls, and all-hands events.
• Coordinate catering for corporate events, team lunches, and office gatherings.
• Support culture and employee experience initiatives, including team celebrations, office traditions, and morale-building activities.
• Partner with leadership on holiday gifting strategy and execution (sourcing, packaging, and mailing).
• Manage the corporate travel portal and ensure the program operates efficiently and within policy.
• Oversee travel processes, guidelines, and vendor relationships; assist with complex or executive travel arrangements as needed.
• Manage the company’s annual conference registration process across all relevant industry events.
• Audit and process association dues on an annual basis, ensuring accuracy and timely payment.

Must have's:

• 3–7 years of experience in office management, facilities coordination, or corporate operations.
• Demonstrated experience managing vendors, budgets, and office systems.
• Strong proficiency in Microsoft Office Suite; comfort with expense management and facilities tools.
• Excellent written and verbal communication skills with a polished, professional presence.

Nice to Have Qualifications:

• Notary certification or willingness to obtain.
• Experience in a real estate, financial services, or professional services environment.

Compensation and Perks:

• Discretionary performance bonus
• 401(k) with match
• Paid holidays and vacation

Disclaimers

AlphaStaff, Inc. and the Client are equal employment opportunity employers and do not discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age, past or present military service, disability, genetic information, or any other basis protected by applicable federal, state, or local laws.