Office Manager

Green Key Resources; Washington (District of Columbia); On-site; USD 80,000 - 110,000; Full time

Job summary

Green Key Resources is seeking an experienced Office Manager to oversee day-to-day office operations while providing executive support to senior leadership. This highly visible role requires organization, proactivity, and the ability to manage multiple priorities in a fast-paced environment.

The position entails supervising administrative staff, managing facilities and vendors, coordinating travel, events, and compliance-related deadlines, and supporting licensing programs.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• 5+ years of office management, operations, executive support, or administrative leadership experience.
• Experience supervising administrative staff.
• Excellent organization, follow-through, and ability to manage competing priorities.
• Strong written and verbal communication skills.
• Professional judgment and discretion.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, Teams, and PowerPoint.
• Experience with compliance, licensing, insurance, vendors, or facilities is helpful.

Responsibilities

• Oversee daily office operations, facilities, vendors, supplies, and workplace needs.
• Provide executive support, including calendar management, scheduling, travel coordination, and meeting logistics.
• Serve as a primary point of contact for visitors, vendors, and external partners.
• Oversee front desk and administrative functions and supervise administrative staff.
• Coordinate building access, security, maintenance, and office services.
• Manage contracts, insurance documentation, business registrations, and compliance-related deadlines.
• Support professional licensing and regulatory requirements.
• Coordinate purchasing, expenses, office events, and employee-related activities.
• Assist with professional development and continuing education programs.
• Support company events, conferences, community engagement, and other special projects.

Skills

Microsoft Office proficiency

Written & verbal communication

Organizational skills

Discretion & professional judgment

Education

Bachelor’s degree or equivalent professional experience

Tools

Microsoft Office (Outlook, Word, Excel, Teams, PowerPoint)

Job description

We are working with a well-established professional services organization seeking an experienced Office Manager to oversee day-to-day office operations while providing executive support to senior leadership.

This is a highly visible role for someone who is organized, proactive, resourceful, and comfortable managing multiple priorities in a fast-paced environment.

Responsibilities:

• Oversee daily office operations, facilities, vendors, supplies, and workplace needs
• Provide executive support, including calendar management, scheduling, travel coordination, and meeting logistics
• Serve as a primary point of contact for visitors, vendors, and external partners
• Oversee front desk and administrative functions and supervise administrative staff
• Coordinate building access, security, maintenance, and office services
• Manage contracts, insurance documentation, business registrations, and compliance-related deadlines
• Support professional licensing and regulatory requirements
• Coordinate purchasing, expenses, office events, and employee-related activities
• Assist with professional development and continuing education programs
• Support company events, conferences, community engagement, and other special projects

Qualifications:

• Bachelor’s degree or equivalent professional experience
• 5+ years of office management, operations, executive support, or administrative leadership experience
• Experience supervising administrative staff
• Excellent organization, follow-through, and ability to manage competing priorities
• Strong written and verbal communication skills
• Professional judgment and discretion
• Proficiency with Microsoft Office, including Outlook, Word, Excel, Teams, and PowerPoint
• Professional services or AEC experience is a plus, but not required
• Experience with compliance, licensing, insurance, vendors, or facilities is helpful

Schedule: Monday–Friday, 9:00 AM–6:00 PM, fully onsite